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Published notice: Geographically limited open invitation to tender no. 2008/0518/Tgr (NL - The Hague)

Frame work contract for removal, supply and fitting of new safety and security installations on an on-call basis.

1. Awarding Authority.

   The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 34 Member States (Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

2. Award procedure.

   Geographically limited to the Netherlands invitation to tender with discretionary award of contract.

3. Description of contract.

   1. Purpose of the contract:

      Frame work contract for removal, supply and fitting of new safety and security installations on an on-call basis.
      

   2. Divisions into Lots:

      Not applicable.
      

   3. Any deposits and guarantees required:

      Upon request of the EPO, a bank guarantee equal to 5% of the contract sum shall be issued. The bank guarantee shall expire at the end of the liability period of the last performed work.
      

   4. Main terms concerning payment:

      Payments shall be made in instalments, following completion and acceptance of works.
      

   5. Qualifications required by law:.

      Bidders shall be knowledgeable with regard to the relevant Dutch regulations and safety procedures, including guidelines for building and electrical materials issued by Vereniging van certificatie-instellingen in de bouw in Nederland ("VECIBIN").

4. Place and period of performance:

   1. Place at which the services are to be provided:

      European Patent Office
      Branch Office in Rijswijk
      Patentlaan 2
      NL-2288 EE Rijswijk (ZH)
      

   2. Duration of contract:

      12 (twelve) months following signature of both parties. At the exclusive option of the EPO, this period may be extended by no more than 2 (two) further periods of 12 (twelve) months each.

5. Variants:

   Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed

6. Requests for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarifications of the Procurement Documents may be requested:

      European Patent Office,
      Procurement
      Attn. Mr. M.K.R. Körner (Log # 0518/08/Tgr)
      Patentlaan 2, NL- 2288 EE,
      Rijswijk, The Netherlands
      Postal address: P.O. Box 5818, NL-2280 HV Rijswijk, the Netherlands,
      Fax No. (+31) 70 340 3977

      Procurement Documents (available in English only) will be forwarded upon written or faxed request.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      12 September 2008, 12.00 hours (CET)
      

   3. Final Date for receipt by the EPO of requests for clarification:

      25 September 2008, 12.00 hours (CET)
      Questions must be submitted by letter or fax
      

   4. Final Date for receipt of bids/number of copies to be sent:

      16 October 2008, 12.00 hours (CET)
      2 copies, in addition to the original bid to be marked as such
      

   5. Address to which the requests for clarification and bids must be sent:

      As in point 6 (a).
      

   6. Language(s) in which requests for clarification and bids must be drawn up:

      English.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime Contractor responsible for the performance of all the obligations under the agreement.

8. Information and evidence concerning the bidder's financial and economic standing and

   technical and professional competence:
   See Procurement Documents.

9. Period during which the bidder is bound by his bid:

   Six months from the final date for receipt of bids as indicated in point 6(d).

10. Criteria for award of contract:

    The contract shall be awarded to the bidder whose bid is to be preferred having regard to the bidder's:
    

    • proposed team e.g. the deployment of subcontractors;
    • experience with similar projects;
    • compliance with the provisions of the Procurement Documents;
    • organizational ability;
    • presentation of the bid;
    • price in relation to the offered services.

    Additionally, the following conditions apply:
    

    • the bidder shall have a fully equipped and permanently occupied office in the Netherlands from where the works shall be handled;
    • the contract sum shall not exceed 30% of the annual bidder's turnover of the previous 3 (three) years.
    • the bidder shall be able to comply with the confidentiality requirements as mentioned in the Specific Conditions of Contract, Art. 4.14, and the Technical Conditions, Section. 1.3.26 in the Procurement Documents.

11. Other information

    Contract award is expected to take place in the fourth quarter of 2008.
    A bidder's information meeting will be held at the European Patent Office in Rijswijk. The date and time will be announced in the letter of invitation to tender.