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Published notice: Geographically-limited open invitation to tender no. 286/07/Tgr

Paint works in offices and corridors of the European Patent Office on an on-call basis.

1. Awarding Authority:

   The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 32 Member States (Austria, Belgium, Bulgaria, Cyprus, the Czech Republic, Denmark, Ellas, Estonia, Finland, France, Germany, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

2. Award procedure:

   Geographically-limited to the Netherlands, open invitation to tender with discretionary award of contract.

3. Description of contract:

   1. Purpose of the contract:

      Paint works in offices and corridors of the European Patent Office on an on-call basis.

   2. Division into lots:

      Not applicable.

   3. Any deposits and guarantees required:

      Not applicable.

   4. Main terms concerning payment:

      Payments will be made in instalments on the basis of work ordered, completed and accepted.

   5. Qualifications required by law:

      Utilisation of environmentally friendly materials and compliance with the regulations within the frame of the National Environmental Policy Plan (Nationaal Milieubeleidsplan NMP2) in the Netherlands.

4. 4. Place and period of performance:

   1. Place at which contract is to be performed:

      European Patent Office
      Branch Office in Rijswijk
      Patentlaan 2
      NL-2288 EE Rijswijk (ZH)
      The Netherlands.

   2. Duration of contract:

      12 (twelve) months starting upon signature of the contract by both parties.

5. Variants:

   Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

6. Requests for the Procurements Documents and receipts of bids:

   1. Name and address of dept. from which the Procurement Documents and clarifications of the Procurement Documents may be requested:

      European Patent Office
      Infrastructure Services
      Attn. Mr M.K.R. Körner (# 286/07/Tgr)
      Patentlaan 2,
      NL-2288 EE Rijswijk (ZH)
      P.O. Box 5818,
      2280 HV Rijswijk (ZH)
      Fax N° +31-70-340.3977
      Procurement Documents will be forwarded upon written or faxed request.
      

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      1 June 2007 ,12:00 hrs. CET.

   3. Final date for receipt by the EPO of requests for clarification:

      11 June 2007 ,14:00 hrs. CET.
      Questions must be submitted by letter or fax.

   4. Final date for receipt bids/number of copies to be sent:

      26 June 2007,12:00 hrs. CET.
      Two copies, in addition to the original bid to be marked as such.

   5. Address to which the requests for clarification and bids must be sent:

      See point 6(a).

   6. Language or languages in which requests for clarification and bids must be drawn up:

      English, German or French. The Procurement Documents will only be available in English.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   1. The staff proposed by the Contractor for the execution of the works shall hold a valid "Veiligheids Checklist Aannemers (V.C.A.); and 
   2. The staff proposed by the Contractor for the execution of the works shall be familiar with Dutch regulations and safety procedures.

9. Period for which the bidder is bound by his bid:

   Six months as from the final date for receipt of bids in point 6(d).

10. Criteria for award of contract:

    The contract shall be awarded to the bidder whose bid is to be preferred having regard to the bidder's ability to meet the EPO's needs and requirements, to be measured amongst other things by the bidder's organisational ability, experience with projects of a similar nature and economic advantage.
    Due account will be taken of compliance with the provisions of the Procurement Documents.
    The contract sum shall not exceed 30% of the annual bidder's turnover of the previous 3 years each.

11. Other information:

    1. A bidder's information meeting will be held at the European Patent Office in Rijswijk. The date and time will be announced in the letter of invitation to tender.
       Attendance of this meeting is highly recommended due to the complexity of the work site, distances between work locations and the diversity of offices and corridors.
       
    2. Contract award is expected to take place in the second quarter of 2007; and
       
    3. Environmentally hazardous materials may not be used. Chemical substances such as adhesives, varnishes and paints, solvents, bactericides and similar substances may only be used with the EPO's permission. The materials-safety data sheets pertaining to the substances to be used shall be submitted to the EPO prior to work commencing.