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Published notice: International open invitation to tender no. 1326 (D - Munich)

Presentation course for trainers giving training to patent administrative staff

1. Awarding Authority:

   The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, 80331 Munich, Germany, Postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an international organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 32 Member States (Austria, Belgium, Bulgaria, Cyprus, the Czech Republic, Denmark, Ellas, Estonia, Finland, France, Germany, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 000 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

2. Award procedure:

   International open invitation to tender with discretionary award of contract

3. Description of the contract:

   1. Purpose of the contract:
      

      • Presentation course for trainers giving training to patent administrative staff
      • course for coaches giving training to patent administrative staff training
        

      It is intended to conclude framework contracts with a maximum of three bidders (see below) concerning the delivery of the above mentioned courses. The EPO will choose one bidder as the main contractor and one or two bidders as an alternative contractors. It is estimated that approximately 8 to 12 courses will be organised each year. The first courses under one of the framework contracts is scheduled to take place in January/February 2008.

   2. Any deposits and guarantees required:
      

      not applicable

   3. Main terms concerning payment:
      

      see Procurement Documents

   4. Qualifications required by law:
      

      not applicable

4. Place and period of performance:

   1. Place at which the contract is to be performed:
      

      Normally courses will take place at the premises of the European Patent Offices in Munich, The Hague or Berlin.

   2. Duration of contract or time limit for delivery or completion of services/work:

      The two or three framework contracts per lot will be concluded for a period of twelve months with effect from January 2008. Each contract may be extended three times for one additional year, i.e. the total period of contract may not exceed four years.

5. Variants:

   not allowed

6. Request for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
      

      European Patent Office
      Central Procurement (Dep 4.4.4)
      Tender No. 1326
      Erhardtstrasse 27
      80469 Munich
      Germany

      Postal address: EPO, D-80298 Munich

      Fax No.: +49-89-2399-4497
      mntenderclarifications@epo.org
      Procurement Documents will be forwarded upon written, faxed or e-mailed request.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:
      

      9 November 2007, 12.00 hrs (CET)
      Procurement Documents will be forwarded upon written, faxed or e-mailed request.

   3. Final date for receipt by the EPO of requests for clarification:
      

      20 November 2007, 12.00 hrs (CET)

      Questions must be submitted by letter, fax or e-mail.

   4. Final date for receipt of bids/number of copies to be sent:
      

      10 December 2007, 12.00 hrs (CET)
      One copy in addition to the original bid to be marked as such (in total two copies)

      Bids must be submitted in writing by postal services or courier. Bids must not be submitted
      by fax or e-mail

   5. Address to which requests for clarification and bids must be sent:
      

      as in point 6(a)

   6. Language or languages in which requests for clarification and bids must be drawn up:
      

      Requests for clarification and bids must be drawn up in English because the service will be provided in English.

      The Procurement Documents will be available in English only.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   see Procurement Documents

9. Period during which the bidder is bound by his bid:

   Four months following the final date for receipt of bids indicated in point 6(d).

10. Other information:

    As part of the assessment of bids, a presentation/test could be carried out with selected bidders in December on the premises of the European Patent Office in Munich or The Hague.
    Contract award is expected to take place at the latest at January 2008.