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Published notice: International open invitation to tender no. 1328 (D - Munich)

Executive search for the recruitment of engineers and scientists

1. Awarding Authority:

   The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 32 Member States (Austria, Belgium, Bulgaria, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
   

2. Award procedure:

   International open invitation to tender with discretionary award of contract.
   

3. Description of the contract:

   1. Purpose of the contract:

      Executive search for the recruitment of engineers and scientists

   2. Division into lots:

      Not applicable.

   3. Any deposits and guarantees required:

      Not applicable.

   4. Main terms concerning payment:

      No payment shall be made by the EPO other than pursuant to an invoice received. The EPO shall pay invoices within 30 (thirty) days of their receipt in the correct form. Payment shall be considered as made on time if the EPO's payment order reaches its bank within this period.

   5. Qualifications required by law:

      Not applicable.

4. Place and period of performance:

   1. Place at which the contract is to be performed:

      • Headquarters as in 1,
      • Branch office in Rijswijk

   2. Duration of contract:

      The EPO intends to offer a one-year framework contract with possible one-year extensions up to a maximum term of five years.

5. Variants:

   Not permitted.

6. Requests for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      European Patent Office,
      Tender No.1328
      Erhardtstrasse 27,
      D-80469 Munich,
      Postal address: EPO, D-80298 Munich,
      Fax No. +49 - (0)89 - 2399 4497
      E-mail: mntenderclarifications@epo.org
      Procurement Documents may be requested by letter, fax or e-mail.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      14 November 2007, 12.00 hrs (CET)

   3. Final date for receipt by the EPO of requests for clarification:

      19 November 2007, 12.00 hrs (CET)
      Questions must be submitted by letter, fax or e-mail.

   4. Final date for receipt of bids/number of copies to be sent:

      3 December 2007, 12.00 hrs (CET)
      two copies, in addition to the original bid to be marked as such. (Bids must be submitted in writing by post or courier. Bids submitted by fax or e-mail will be excluded)

   5. Address to which the requests for clarification and bids must be sent:

      As in point 6(a).

   6. Language in which requests for clarification and bids must be drawn up:

      English
      The Procurement Documents will be available in English.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   Customer and bank references

9. Period during which the bidder is bound by his bid:

   Six months following the final date for receipt of bids indicated in point 6(d).

10. Criteria for the award of contract:

    • Experience in executive search
    • Price
    • Geographical spread, the company should have offices in a wide range of European countries and have a good knowledge of local job markets.

11. Other information:

    In view of differences in the job profiles and the search complexity, different remuneration models may be appropriate. The EPO will define in each job profile sent to the Contractor, which fee option it will apply taking into account the offers received and the special character of each search.

    Contract award is expected to take place in the first half of 2008.

    Bidders' information meetings will be held in the European Patent Office in Munich on 13th and 14th December 2007.
    All related costs will be covered by the bidder.