• Patents
• About us
• Topics

Print version.

Promotion

Published notice: International open invitation to tender no. 1375 (D - Munich)

Mobile telephone and data services.

1. Awarding Authority:

   The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstraße 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 34 Member States (Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
   

2. Award procedure:

   International open invitation to tender with discretionary award of contract.
   

3. Description of the contract:

   1. Purpose of the contract:

      Mobile telephone and data services.

   2. Division into lots:

      The agreement is divided into 3 lots, one for each country, where the EPO is based: Germany (office site in Munich and Berlin), Austria and the Netherlands. Bids with quotations for all three lots will be preferred (see sec. 10, below).

   3. Any deposits and guarantees required:

      Not applicable.

   4. Main terms concerning payment:

      Monthly payments in arrears, 30 days after receipt of an invoice in the correct form.

   5. Qualifications required by law:

      Not applicable.

4. Place and period of performance:

   1. Place at which the contract is to be performed:

      worldwide

   2. Duration of contract or time limit for delivery or completion of services/work:

      Duration of the initial Mobile telephone and data service contract is 2 years, starting on 15 March 2009. At the sole discretion of the EPO the contract may be extended for another 2 terms of 2 years each.

5. Variants:

   Not permitted.

6. Requests for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      European Patent Office
      Central Procurement (D 4.4.4)
      Tender No.: 1375
      Erhardtstraße 27
      80469 Munich
      Germany

      Fax No.: 0049-(0)89-2344-4497

      mntenderclarifications@epo.org

      Procurement Documents will be forwarded upon written, faxed or e-mailed request.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      25 September 2008, 12.00 hrs (CET)

   3. Final date for receipt by the EPO of requests for clarification:

      13 October 2008, 12.00 hrs (CET)
      Questions must be submitted by letter or fax.

   4. Final date for receipt of bids/number of copies to be sent:

      3 November 2008, 12.00 hrs (CET)
      two copies, in addition to the original bid to be marked as such.

   5. Address to which the requests for clarification and bids must be sent:

      As in point 6(a).
      Bids must be submitted in writing by either mail or courier. Bids must not be submitted by fax or e-mail.

   6. Language or languages in which requests for clarification and bids must be drawn up:

      English.
      The Procurement Documents will only be made available in English.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   Customer and bank references and all information requested in Form A of the General Conditions of Tender (Part I of the procurement documents)

9. Period during which the bidder is bound by his bid:

   Six months following the final date for receipt of bids indicated in point 6(d).

10. Criteria for the award of contract:

    The EPO will only consider bids in which:

    • The expected contract sum does not exceed 30% of the annual bidder's turnover of the previous 2 (two) years;
    • Blackberry services are offered.

    The contract shall be awarded to the bidder whose bid is to be preferred having regard to the bidder's:

    • experience with similar projects/customer references;
    • compliance with the Technical Conditions;
    • price in relation to the offered services;
    • completeness of bid (regarding lots);
    • compliance with the EPO's Specific Conditions of Contract.

11. Other information:

    Contract award is expected to take place in the first quarter of 2009.