Framework contract relating to the construction of exhibition stands for the EPO's presentation at trade fairs mainly in EPO member states
The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Ellas, Estonia, Finland, France, Germany, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, former Yugoslav Republic of Macedonia, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of member states and staff members may change).
International open invitation to tender with discretionary award of contract.
Framework contract relating to the construction of exhibition stands for the EPO's presentation at trade fairs mainly in EPO member states.
Within 30 days after successful completion of the respective trade fair and receipt of an invoice in the correct form.
The works and services under the framework agreement will have to be rendered at the Contractor's premises, at the sites of the respective trade fairs throughout Europe and in close cooperation with the responsible department within the EPO which is based in Vienna.
The contract will commence upon signature of a respective contract by both parties. It will have a duration of 1 (one) year. The contractual period shall be extended automatically for another year, but not more often than 4 (four) times, unless one of the Parties terminates this Framework Contract with a notice period of 3 (three) months in writing.
Proposals for variants may be submitted. However, the bidders shall also submit a main offer.
European Patent Office
Central Procurement (4.8.2)
Tender No.: 1519
Procurement Documents will be forwarded upon written, faxed or e-mailed request.
17.07.2012, 12.00 hrs (CET)
31.07.2012, 12.00 hrs (CET)
Questions must be submitted by letter, fax or e-mail.
14.08.2012, 12.00 hrs (CET)
The bid must be provided in its original only.
bids must be submitted by letter, not by fax or e mail.
As in point 6(a).
The Procurement Documents will only be available in English
If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.
Customer and bank references, for details please see Form A of the General Conditions of Tender as well as a specific questionnaire which are both part of the Procurement Documents.
Six months following the final date for receipt of bids indicated in point 6(d).
The bid will only be considered if it is complete; it must contain a completed and signed copy of Form A of the General Conditions of Tender (Part I of the Procurement Documents), meaningful answers to all questions contained in the questionnaire annexed to the Technical Conditions of Contract (Part IV of the Procurement Documents) and a completed version of the financial quotation form (annexed to the questionnaire). The award criteria are amongst others: (the order does not suggest the weighting factors):
Contract award is expected to take place in October/November 2012.
Short-listed bidders will be asked to receive a delegation from the EPO on their premises/site(s) in order for the EPO to get a better picture of the work/services and their quality. Such visits are planned to take place in August/September 2012.