Published notice: International open invitation to tender no. 1535 (D - Munich)

Painting work on EPO buildings in Munich

  1. Awarding authority:

    European Patent Organisation (EPO), through the European Patent Office: headquarters, Erhardtstrasse 27, 80469 Munich, Germany.
    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. It now has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna. (The number of member states and staff members is subject to change.)

  2. Award procedure:

    International open invitation to tender with discretionary award of contract

  3. Description of the contract:

    1. Purpose of the contract:

      Painting work on the following EPO buildings:

      • PschorrHöfe (PH) phases 1-6: Bayerstr. 34, 80335 Munich
      • PH phase 7: Bayerstr. 115, 80335 Munich
      • PH phase 8: Grasserstr. 9, 80339 Munich
      • Isar: Erhardtstr. 27, 80469 Munich
    2. Division into lots:

      • Lot 1: PH phases 1-6 Bayerstr. 34, 80335 Munich
      • Lot 2: PH Phase 7 Bayerstr. 115, 80335 Munich
      • Lot 3: PH phase 8 Grasserstr. 9, 80339 Munich
      • Lot 4: Isar Erhardtstr. 27, 80469 Munich

      Ideally, the EPO would like to award all lots to a single bidder.

    3. Deposits and guarantees required:


    4. Main terms concerning payment:

      Within 30 days of receipt of a correct invoice.

    5. Qualifications required by law:


  4. Place and period of performance:

    1. Place:

      See point 3(a) above.

    2. Duration of contract or time limit for delivery or completion of services/work:

      The contract will run for two years as from signature (probably in May 2012); the work is to be done by arrangement with EPO Technical Services.

  5. Variants:

    Not allowed

  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarification may be requested:

      European Patent Office
      Central Procurement (Dept. 4.8.2)
      Tender No.: 1535
      Erhardtstr. 27
      80469 Munich

      Fax: +49-(0)89-2399-4145

      The Procurement Documents may be requested by letter, fax or e mail.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      30.03.2012, 12.00 hrs noon (CET)

    3. Final date for receipt by the EPO of requests for clarification:

      13.04.2011, 12.00 hrs noon (CET)
      queries must be submitted by letter, fax or e-mail.

    4. Final date for receipt of bids/number of copies to be sent:

      20.04.2012, 12.00 hrs noon (CET)
      bid must be filed in original form
      bid must be filed in writing by post or courier service; bids submitted by fax or e-mail will be eliminated.

    5. Address to which requests for clarification and bids must be sent:

      As in point 6(a), but please note the requirements in point 6(d).

    6. Language or languages in which requests for clarification and bids must be drawn up:

      The Procurement Documents are available only in German.

  7. Legal form of consortium in the event of a joint bid:

    If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all obligations under the contract.

  8. Information and evidence concerning the bidder’s financial and economic standing and technical and professional competence:

    Client and bank information as per the questionnaire attached as Annex 1 (Questionaire) Appendix 1 to the General Conditions of Tender.

  9. Period during which the bidder is bound by his bid:

    Six months as from the final date for submitting bids as per point 6(d) above.

  10. Criteria for the award of contract:

    Only bids containing the evidence referred to in point 8 will be allowed.

    • Experience of the work in question
    • Qualified people on site
    • Number of staff
    • Sub-contracting (ideally not; the EPO would prefer direct service provision)
    • Price
    • Complete bid

    KO criteria: To succeed, bidders must

    • attend a viewing of the premises
    • be able to reach the addresses under point 3(a) within 2 (two) hours, to provide services (e.g. graffiti removal) at short notice.
  11. Other information:

    We plan to give bidders an opportunity to view the premises on 11/12 April 2012 (on prior arrangement of an appointment). Viewing will take no more than 3 hours. Requests for an appointment must be sent by post, fax or e-mail to the address specified in point 6(a) by 5 April 2012, 12.00 hrs noon. Requests must quote the number of this invitation to tender and the full name of the person(s) who will attend on the firm's behalf.

    You will be informed of the precise time of the viewing by 5 April 2012.
    We recommend that you register for the viewing at the same as you request the Procurement Documents.
    The contract is expected to be awarded in May 2012.
    NUTS code: DE 212

    CPV codes: 45440000-3, 45442000-7, 45442100-8, 45442110-1.

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