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Published notice: International open invitation to tender no. 1548 (D - Munich)

To supply electricity to the EPO's premises in Munich 

  1. Awarding authority:

    European Patent Organisation (EPO), acting through the European Patent Office with its headquarters in D-80469 Munich, Erhardtstrasse 27.
    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

  2. Award procedure:

    International open invitation to tender on the basis of price alone. The EPO reserves the right to award a contract to a bid for green electricity.

  3. Description of the contract:

    1. Purpose:

      To supply electricity to the EPO's premises in Munich. Electricity to be supplied free transmission point; network use to be agreed separately. Total annual consumption is about 27.0 GWh; 2010 figures for all buildings will be made available to bidders together with the procurement documents.
      Prices to be based on those on Leipzig EEX exchange. Price risks for period between bid submission and contract award will be absorbed: see Procurement Documents for details.

    2. Division into lots:

      Not applicable

    3. Deposits and guarantees required:

      Not applicable

    4. Main terms concerning payment:

      Payment to be made in provisional monthly instalments in arrears. Final settlement at end of invoicing period (normally the end of the calendar year, but Contractor may specify otherwise). The provisional monthly instalments are payable 14 days after receipt of the invoice in the correct form.

    5. Qualifications required by law:

      Not applicable

  4. Place and period of performance:

    1. Place:

      • Erhardtstraße 27, 80469 Munich ("Isar building")
      • Bayerstraße 34, 80335 Munich ("PschorrHöfe Phases I VI")
      • Landsbergerstraße 30, 80339 Munich ("Capitellum")
      • Bayerstraße 115, 80335 Munich ("PschorrHöfe Phase VII")
      • Grasserstraße 9, 80335 Munich ("PschorrHöfe Phase VIII")
    2. Period:

      The contract enters into force on 1 January 2013 and it ends after 31 December 2014.

  5. Variants:

    Not permitted

  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarifications of them may be requested:

      European Patent Office
      Central Procurement 4.8.2
      Tender No. 1548
      Erhardtstr. 27
      80469 Munich
      Germany

      Fax: +49-89-2399-4145

      mntenderclarifications@epo.org

      The Procurement Documents may be requested by letter, fax or e mail.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      3 July 2012, 12.00 hrs (CET)

    3. Final date for receipt of bids/number of copies to be sent:

      20 July 2012, 12.00 hrs (CET)
      one original bid (without copies)

    4. Address to which bids must be sent:

      As in point 6(a)
      Bids must be submitted by post or courier. Bids submitted by fax or e-mail will be excluded.

    5. Language or languages in which bids must be drawn up:

      German
      The Procurement Documents are available only in German.

  7. Legal form of consortium in the event of a joint bid:

    If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all obligations under the contract.

  8. Information and evidence concerning the bidder’s financial and economic standing and technical and professional competence:

    See Annex 1, General Conditions of Tender

  9. Period during which the bidder is bound by his bid:

    Bidders are bound by their bids until 20 August 2012.

  10. Criteria for the award of contract:

    Bidder's suitability, based on criteria set out in Annex 1, General Conditions of Tender (especially customer references and turnover figures for past years).
    Price. The EPO reserves the right to award a contract to a bid for green electricity.

  11. Other information:

    Contract award is expected to take place in August 2012.

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