Framework Contract with regard to planning, organising and running the ceremony of the European Inventor Award
The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstraße 27, 80469 Munich, Germany.
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications, the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
International open invitation to tender with discretionary award of contract.
Framework Contract with regard to planning, organising and running the ceremony of the European Inventor Award.
See Procurement Documents.
Invoices will be paid when the work has been done, i.e after the successful completion of the event. However, a payment plan may be arranged, subject to the agreement of the parties, in view of the costs (hire of premises, artists' fees, catering, etc.) which the bidder will probably have to bear in advance.
In 2013: Amsterdam, The Netherlands, subsequent events to be defined.
The EPO intends to conclude a framework contract with a fixed initial term of one year and the possibility of extension, at the EPO's discretion, for each of the four subsequent years up to 2017.
Preferably the Contractor is expected to have a (sub-) office/agency in or close to Munich, Germany
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
European Patent Office
Central Procurement (4.8.2)
Tender No. 1562
Fax No. +49-(0)89-2399-4145
Procurement Documents will be forwarded upon written, faxed or e-mailed request.
05.10.2012, 12.00 hrs (CET)
19.10.2012, 12.00 hrs (CET)
Questions must be submitted by E-Mail, letter or fax.
02.11.2012, 12.00 hrs (CET)
Bids may be submitted in its original only
As in point 6(a).
Bids must be submitted by post or courier. Bids submitted by fax or e-mail will be excluded.
The Procurement Documents will be available only in English.
If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.
Customer and bank references
References in the field of professional live communication, in view of the high calibre of the guests and the requirements of an evening reception and ceremony event on the level indicated.
Six months following the final date for receipt of bids indicated in point 6(d).
Contract award is expected to take place in December 2012.
The EPO reserves the right to invite short-listed bidders to a presentation of their bids at the EPO premises during calendar week 47 or 48 in Munich. Costs incurred by the bidders relating to such presentations cannot be reimbursed.