Published notice: International open invitation to tender no. 1568 (D - Munich)

Provision of consultancy services for quantifying the cost of patenting in Europe 

  1. Awarding Authority:

    The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstraße 27, 80469 Munich, Germany.
    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

  2. Award procedure:

    International open invitation to tender with discretionary award of contract.

  3. Description of the contract:

    1. Purpose of the contract:

      Provision of consultancy services for quantifying the cost of patenting in Europe.

    2. Any deposits and guarantees required:

      Not applicable.

    3. Main terms concerning payment:

      Payment shall be effected within 30 days of acceptance of rendered services and receipt of an invoice in the correct form.

    4. Qualifications required by law:

      Not applicable.

  4. Place and period of performance:

    1. Place at which the contract is to be performed:

      Most parts of the work is to be performed at the Contractor's premises. Meetings, if necessary, will be held at the EPO premises in Munich.

    2. Duration of contract or time limit for delivery or completion of services/work:

      The contract will commence upon signature of a respective agreement by both parties. The foreseen duration thereof is approximately nine months.

  5. Variants:

    Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      European Patent Office
      Central Procurement (4.8.2)
      Tender No. 1568
      Erhardtstraße 27
      80469 Munich,
      Germany

      Fax No. 0049-(0)89-2399-4145
      e-mail: mntenderclarifications@epo.org

      Procurement Documents will be forwarded upon written, faxed or e-mailed request.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      20 March 2013, 12.00 hrs (CET)

    3. Final date for receipt by the EPO of requests for clarification:

      5 April 2013, 12:00hrs (CET)
      Questions must be submitted by letter, fax or e-mail.

    4. Final date for receipt of bids/number of copies to be sent:

      19 April 2013, 12.00 hrs (CET)
      the bid must be provided in its original only

    5. Address to which the requests for clarification and bids must be sent:

      As in point 6(a).
      Bids must be submitted by post or courier. Bids submitted by fax or e-mail will be excluded.

    6. Language or languages in which requests for clarification and bids must be drawn up:

      English.
      The Procurement Documents will be available in English only.

  7. Legal form of the grouping in the event of a joint bid:

    If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

  8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

    Customer and bank references (as provided for in Annex 1 of the General Conditions of Tender - Part 1 of the Procurement Documents).

  9. Period during which the bidder is bound by his bid:

    Six months following the final date for receipt of bids indicated in point 6(d).

  10. Criteria for the award of contract:

    General presentation 8%
    Experience / Qualification / References 24%
    Project Concept 24%
    Price 24%
    Presentation of the bid 20%

  11. Other information:

    Contract award is expected to take place in July 2013.
    The EPO reserves the right to invite short-listed bidders to a presentation of their bids at the EPO premises in Munich. Costs incurred by the bidders relating to such presentations cannot be reimbursed.

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