Pre-classification: provide a remotely hosted web service for automatic pre-classification of patent applications
Re-classification: provide an interface to a remotely hosted web service for automatic re-classification of published patent documents
The European Patent Organisation (EPO), through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, D-80469 Munich
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. It now has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna. (The number of member states and staff members is subject to change.)
Open invitation to tender with discretionary award of contract
Pre-classification: provide a remotely hosted web service for automatic pre-classification of patent applications.
Re-classification: provide an interface to a remotely hosted web service for automatic re-classification of published patent documents.
Lot 1: provision of a remotely hosted system for the Pre-classification of patent applications.
Lot 2: provision of a remotely hosted system for the Re-classification of patent documents.
Quarterly in arrears, within 30 days of acceptance of invoice.
The Contractor's premises for both lots.
The contract is to run for three years with two possible extensions of one year each, at the EPO's discretion.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
European Patent Office
Central Procurement 4.8 (1585),
2288 EE Rijswijk,
The Procurement Documents may be requested by letter or e-mail.
10 January 2014, 12.00 hrs (CET)
24 January 2014, 12.00 hrs (CET)
queries must be submitted by letter or e-mail.
27 February 2014, 12.00 hrs (CET)
Bids shall be submitted in one original and one copy with price information and one copy in electronic form without price information (searchable PDF is required)
As in point 6(a).
Please submit bids by post only and not by fax or e-mail. Bids submitted by fax or e-mail will be excluded.
The Procurement Documents will be available in English only.
If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.
Client and bank references.
Six months as from the final date for receipt of bids as per point 6(d) above.
The award criteria and their relative weightings for each Lot are as follows:
Technical aspects: 60%
Financial aspects: 40%
The evaluation of the technical aspects will be based on the bidders' responses to the Technical Conditions through their answers to the questionnaire "Award criteria". Please note that results of the pre-classification test for Lot 1 and of re-classification test for Lot 2 will feature prominently in the assessment of the technical aspects.
The EPO reserves the right to establish a short-list of no more than 5 bidders per lot whose bids appear the most advantageous. Short-listed bidders would be invited to present their tests-results and to answer questions of understanding at the EPO's Branch in Rijswijk.
The bidder may submit a bid for either or both lots.
The contract is expected to be awarded in the first quarter of 2014.