Provision of data telecommunication services establishing a highly reliable and secure wide area network between the locations of the European Patent Office
The European Patent Organisation (EPO) acting through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, D-80469 Munich, Postal address: EPO, D-80298 Munich.
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
Open invitation to tender with discretionary award of contract.
Provision of data telecommunication services establishing a highly reliable and secure wide area network between the locations of the European Patent Office as referenced in Point 4 (a) below. The contract initially requires provision of Ethernet based and SDH based services and includes, amongst others, options for additional circuits between these EPO locations as well as capacity upgrades or downgrades. The EPO will award two contracts for the same services to two separate companies in order to acquire a high level of redundancy, a key element of the design of the total WAN (consisting of the totality of the services provided by the two companies to whom the contract will be awarded). To sustain the redundancy, each company awarded the contract will be expected to give the EPO insight into the actual path of the end-to-end connections ordered and will cooperate with the EPO to reduce or remove any deficiencies.
At receipt of correct invoice, in arrears within 30 days.
Headquarters as in 1,
Branch office in Rijswijk,
Sub-office in Vienna
Sub-office in Berlin and
Duration of the contract is three years from the start of operational use, with one possible extension of one year, at the EPO's discretion. The circuits which will be ordered from contract start are to be delivered for testing by 1 May 2014. Operational use is foreseen to start on 1 June 2014.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
European Patent Office
Central Procurement 4.8 (1662),
2288 EE Rijswijk,
The Procurement Documents may be requested by letter or e-mail.
07 January 2014, 12.00 hrs (CET)
14 January 2014, 12.00 hrs (CET)
Questions must be submitted by letter or E-Mail.
28 January 2014, 12.00 hrs (CET)
Bids must be submitted in original.
As in point 6(a).
Please submit bids by post only and not by fax or E-Mail. Bids submitted fax or E-Mail will be excluded.
The Procurement Documents will be available in English only.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
Six months following the final date for receipt of bids indicated in point 6(d).
The contract shall be awarded to the two bidders (see remark below) whose bid is to be preferred having regard to the bidder's ability to meet the EPO's needs and requirements to be measured by:
Due account will be taken of compliance with the provisions of the Procurement Documents.
The above applies to the award of two individual contracts as explained in Point 3 (a) above.
Contract award is expected to take place in the first quarter 2014.