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Published notice: Open invitation to tender no. 1708 (D - Munich)

Maintenance work on mechanical installations (doors, gates, etc.), including co ordination and documentation 

  1. Awarding authority:

    The European Patent Organisation (EPO), acting through the European Patent Office, with headquarters at Bob-van-Benthem-Platz 1, D-80469 Munich; postal address: EPO, D-80298 Munich.
    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna. (The number of member states and staff may change.)

  2. Award procedure:

    Restricted invitation to tender with discretionary award of contract

  3. Description of the contract:

    1. Purpose of the contract:

      Maintenance work on mechanical installations (doors, gates, etc.), including co ordination and documentation

    2. Division into lots:

      Lot 1: Doors/gates
      Lot 2: Facade access systems
      Lot 3: Other mechanical installations

    3. Any deposits and guarantees required:

      Not applicable

    4. Main terms concerning payment:

      Within 30 days of receipt of a correct invoice

    5. Qualifications required by law:

      Not applicable

  4. Place and period of performance:

    1. Place at which the contract is to be performed:

      All buildings of the European Patent Office in Munich
      Isar Bob-van-Benthem-Platz 1, D-80469 Munich
      Phase 1-6 Bayerstrasse 34, D-80335 Munich
      Phase 7 Bayerstrasse 115, D-80335 Munich
      Phase 8 Grasserstrasse 9, D-80339 Munich

    2. Term of contract or time limit for delivery or completion of services/work:

      Work must start within three months of signature of the contract at the latest.
      The contract has a basic fixed term of three years, twice renewable for six months each time.

  5. Variants:


  6. Requests to participate in the tender procedure, and language of bids:

    1. Final date for receipt of requests to participate in the tender procedure and any information and evidence required under point (d) below which must accompany the request:

      17 January 2014, 12.00 hrs (CET)

    2. Name and address of department to which requests to participate must be sent:

      European Patent Office
      Central Procurement (4.8.2)
      Tender No. 1708
      Bob-van-Benthem-Platz 1
      D 80469 Munich

      Fax: 089 2399-4145

    3. Language in which requests to participate and bids must be drawn up:


    4. Criteria for assessing bidders' know-how, capacity and reliability:

      Company structure
      Main areas of activity
      No. of staff working in the area of technical facility management
      Turnover in the area of technical facility management (over last three years)
      Headquarters, branches
      Corporate structure (parent, subsidiaries)

      For at least three comparable projects in the relevant area of work (incl. names of contacts)

  7. Legal form of the grouping in the event of a joint bid:

    If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.

  8. Period during which bidders bound by bid:

    Nine months from receipt of bid (not receipt of request to participate)

  9. Criteria for the award of contract:

    Company structure (capacity)
    Staff planned for deployment
    Implementation proposal
    More detailed information will be provided in the Procurement Documents, which will be made available to the selected bidders.

  10. Other information:

    It is currently planned to:
    (a) inform the selected bidders how to proceed in January 2014.
    (b) award the contract in October 2014.

    The selected bidders will have an opportunity to view the EPO premises in Munich on 1 and 3 April 2014. This will last about two hours. The EPO will provide those selected with more detailed information (date, time, place, etc.) when they request the Procurement Documents.

    It is also planned to hold bidder presentations on 24, 25 and 26 June 2014.

    NUTS code: DE212

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