Published notice: Open invitation to tender no. 1708 (D - Munich)

Maintenance work on mechanical installations (doors, gates, etc.), including co ordination and documentation

  1. Awarding authority:

    The European Patent Organisation (EPO), acting through the European Patent Office, with headquarters at Bob-van-Benthem-Platz 1, D-80469 Munich; postal address: EPO, D-80298 Munich.
    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna. (The number of member states and staff may change.)

  2. Award procedure:

    Open invitation to tender with discretionary award of contract

  3. Description of the contract:

    1. Purpose of the contract:

      Maintenance work on mechanical installations (doors, gates, etc.), including co ordination and documentation

    2. Division into lots:

      Lot 1: Doors/gates
      Lot 2: Facade access systems
      Lot 3: Safety rope system
      Lot 4: Other mechanical installations

    3. Any deposits and guarantees required:

      Not applicable

    4. Main terms concerning payment:

      Within 30 days of receipt of a correct invoice

    5. Qualifications required by law:

      Not applicable

  4. Place and period of performance:

    1. Place at which the contract is to be performed:

      All buildings of the European Patent Office in Munich
      Isar Bob-van-Benthem-Platz 1, D-80469 Munich
      Phase 1-6 Bayerstrasse 34, D-80335 Munich
      Phase 7 Bayerstrasse 115, D-80335 Munich
      Phase 8 Grasserstrasse 9, D-80339 Munich

    2. Term of contract or time limit for delivery or completion of services/work:

      Work must start within three months of signature of the contract at the latest.
      The contract has a basic fixed term of one year, twice renewable for one year each time.

  5. Variants:


  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      European Patent Office
      Central Procurement (Dept. 4.8.2)
      Tender No.: 1708
      Bob-van-Benthem-Platz 1
      D-80469 Munich

      Fax No.: 089-2399-4145

      Procurement Documents will be forwarded upon written, faxed or E-Mail request.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      29 August 2014, 12.00 hrs (CET)

    3. Final date for receipt by the EPO of requests for clarification:

      5 September 2014, 12.00 hrs (CET)
      Questions must be submitted by letter, fax or E-Mail.

    4. Final date for receipt of bids/number of copies to be sent:

      22 September 2014, 12.00 hrs (CET)
      Bids must be submitted in original.

    5. Address to which the requests for clarification and bids must be sent:

      As in point 6(a).
      Please submit bids by post only and not by fax or E-Mail. Bids submitted by fax or E-Mail will be excluded.

    6. Language or languages in which requests for clarification and bids must be drawn up:

      The Procurement Documents will be available only in German.

  7. Legal form of the grouping in the event of a joint bid:

    If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.

  8. Criteria for assessing bidders' know-how, capacity and reliability to fulfil the contract:

    Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under will not be considered for contract award.
    Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.

  9. Period during which the bidder is bound by his bid:

    Nine months following the final date for receipt of bids indicated in point 6(d).

  10. Criteria for the award of contract:

    Company structure (capacity)
    Staff planned for deployment
    Implementation proposal
    More detailed information will be provided in the Procurement Documents.

  11. Other information:

    It is currently planned to award the contract in November 2014.

    Bidders will have an opportunity to view the EPO premises in Munich on 2 and 3 September 2014. This will last about two hours. The EPO will provide those selected with more detailed information (date, time, place, etc.) when they request the Procurement Documents.

    It is also planned to hold bidder presentations on 15 and 16 Oktober 2014.

    NUTS code: DE212

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