Published notice: Open invitation to tender no. 1720 (D - Munich)

Technical building maintenance  

  1. Awarding authority:

    The European Patent Organisation (EPO), acting through the European Patent Office, with headquarters at Bob-van-Benthem-Platz 1, D-80469 Munich; postal address: EPO, D-80298 Munich.
    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna. (The number of member states and staff may change.)

  2. Award procedure:

    Open invitation to tender with discretionary award of contract

  3. Description of the contract:

    1. Purpose of the contract:

      Co-ordination consultancy and documentation services, and fault clearance
      Technical building maintenance

    2. Division into lots:

      Not applicable

    3. Any deposits and guarantees required:

      Not applicable

    4. Main terms concerning payment:

      Within 30 days of receipt of a correct invoice

    5. Qualifications required by law:

      Not applicable

  4. Place and period of performance:

    1. Place at which the contract is to be performed:

      All buildings of the European Patent Office in Munich
      Isar Bob-van-Benthem-Platz 1, D-80469 Munich
      Phase 1-6 Bayerstrasse 34, D-80335 Munich
      Phase 7 Bayerstrasse 115, D-80335 Munich
      Phase 8 Grasserstrasse 9, D-80339 Munich

    2. Term of contract or time limit for delivery or completion of services/work:

      Work must start within one month of signature of the contract at the latest.
      The contract has a basic fixed term of three years, twice renewable for six months each time.

  5. Variants:

    Not permitted

  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      European Patent Office
      Central Procurement (Dept. 4.8.2)
      Tender No.: 1720
      Bob-van-Benthem-Platz 1
      D-80469 Munich
      Germany

      Fax No.: 089-2399-4145
      E-Mail: mntenderclarifications@epo.org

      Procurement Documents will be forwarded upon written, faxed or E-Mail request.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      24 April 2014, 12.00 hrs (CET)

    3. Final date for receipt by the EPO of requests for clarification:

      30 April 2014, 12.00 hrs (CET)
      Questions must be submitted by letter, fax or E-Mail.

    4. Final date for receipt of bids/number of copies to be sent:

      16 May 2014, 12.00 hrs (CET)
      Bids must be submitted in original.

    5. Address to which the requests for clarification and bids must be sent:

      As in point 6(a).

      Please submit bids by post only and not by fax or E-Mail. Bids submitted by fax or E-Mail will be excluded.

    6. Language or languages in which requests for clarification and bids must be drawn up:

      German.
      The Procurement Documents will be available only in German.

  7. Legal form of the grouping in the event of a joint bid:

    If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.

  8. Criteria for assessing bidders' know-how, capacity and reliability to fulfil the contract:

    Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
    Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.

  9. Period during which the bidder is bound by his bid:

    Nine months following the final date for receipt of bids indicated in point 6(d).

  10. Criteria for the award of contract:

    See Procurement Documents.

    1. Selection Criteria:

      At least two references comparable in size and product with similar projects.

  11. Other information:

    Contract award is expected to take place in June 2014.
    Bidders will have an opportunity to view the premises on 28 and 29 April 2014. This will last about two hours. We will inform you of the precise date and time of the viewing at the same time as you request the Procurement Documents.
    NUTS Code: DE212

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