Off-site storage of paper patent documents and performance of related services
The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Republic of Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
International open invitation to tender with discretionary award of contract.
Off-site storage of paper patent documents and performance of related services as specified under the descriptions of Lot 1 and Lot 2 hereunder.
Bidders may bid for one Lot or for both Lots, but pricing must done for each Lot separately.
Invoicing shall be done monthly following full acceptance of the deliverables. Invoices are to be paid by the EPO within 30 days of acceptance.
The contract will be concluded for an initial term of 3 (three) years and may be extended by further periods up to a maximum duration not exceeding 8 (eight) years.
Proposals for variants which fail to meet any minimum requirements laid down in the Procurement Documents and/or the effect of which would be to reduce significantly the rights and/or safeguards of the EPO, are not allowed.
European Patent Office
Central Procurement The Hague 4.8 (2011/0482/Tp)
2288 EE Rijswijk,
The Netherlands -
P.O. Box 5818, 2280 HV Rijswijk, the Netherlands;
Fax No. (+31) 70 340 3977
email address: firstname.lastname@example.org
Procurement Documents will be forwarded upon written or faxed request.
3.2.2012, 12.00 hrs (CET)
10.2.2012, 12.00 hrs (CET)
Questions must be submitted by letter or fax.
24.2.2012, 12.00 hrs (CET)
two paper copies and one electronic copy, in addition to the original bid, which is to be marked as such.
As in point 6(a).
English. The Procurement Documents will be available in English only.
Each bidder (natural or legal person) may submit only one bid, either independently or jointly with others. If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.
Six months following the final date for receipt of bids indicated in point 6(d).
The contract shall be awarded to the Bidder whose bid is to be preferred having regard to the Bidder's ability to meet the EPO's needs and requirements and to economic advantage.
This means the following main aspects will be taken into account: