Published notice: International open invitation to tender no. 2012/0519/Tp (NL - The Hague)

Purchase, installation, configuration and testing as well as maintenance of Juniper Router equipment for the Wide Area Network of the EPO 

  1. Awarding authority:

    The European Patent Organisation (EPO), through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich
    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. It now has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna. (The number of member states and staff members is subject to change.)

  2. Award procedure:

    International open invitation to tender with discretionary award of contract

  3. Description of the contract:

    1. Purpose of the contract:

      Purchase, installation, configuration and testing as well as maintenance of Juniper Router equipment for the Wide Area Network of the EPO. Trade-in of the EPO's existing Juniper Router equipment that will be replaced by the purchased router equipment. Maintenance of the EPO's remaining existing Juniper Router equipment.

    2. Division into lots:

      Not applicable.

    3. Deposits and guarantees required:

      Not applicable.

    4. Main terms concerning payment:

      Purchase: at receipt of the invoice, in arrears within 30 days of acceptance of the delivered equipment.
      Maintenance: payments will be made monthly in arrears.

    5. Qualifications required by law:

      Not applicable.

  4. Place and period of performance:

    1. Place:

      For purchased router equipment:
      Munich, Germany, and Rijswijk, the Netherlands.

      For maintenance of existing equipment:
      Munich, Germany
      Rijswijk, the Netherlands
      Vienna, Austria
      Berlin, Germany and
      Brussels, Belgium.

    2. Duration of contract or time limit for delivery or completion of services/work:

      Purchased router equipment shall be delivered, installed, configured and tested by the Contractor within four weeks from contract conclusion.

      Purchased router equipment shall be maintained for a period of three years with two possible extensions of one year each.

      Existing router equipment shall be maintained for one year with four possible extensions of one year each.

  5. Variants:

    Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarification may be requested:

      European Patent Office
      Central Procurement 4.8 (2012/0519/Tp),
      Patentlaan 2,
      2288 EE Rijswijk,
      The Netherlands

      E-mail: dhtenderclarifications@epo.org

      The Procurement Documents may be requested by letter or e-mail.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      11.01.2013, 12.00 hrs noon (CET)

    3. Final date for receipt by the EPO of requests for clarification:

      21.01.2013, 12.00 hrs noon (CET)
      queries must be submitted by letter or e-mail.

    4. Final date for receipt of bids/number of copies to be sent:

      31.01.2013, 12.00 hrs noon (CET)
      bids must be filed in original form.

    5. Address to which requests for clarification and bids must be sent:

      As in point 6(a).
      Please submit bids by post only and not by fax or e-mail. Bids submitted by fax or e-mail will be excluded.

    6. Language or languages in which requests for clarification and bids must be drawn up:

      English.
      The Procurement Documents will be available in English only.

  7. Legal form of consortium in the event of a joint bid:

    If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

  8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

    Client and bank references.

  9. Period during which the bidder is bound by his bid:

    Six months as from the final date for receipt of bids as per point 6(d) above.

  10. Criteria for the award of contract:

    The EPO is free to choose the bid it considers the most advantageous, taking into account:

    • price, including price offered by the bidder for trade-in equipment (90%).
    • the technical quality of the offer and delivery time (10%);

  11. Other information:

    The contract is expected to be awarded in the first quarter of 2013.

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