All consultancy services related to Contract Management for monitoring and controlling a Design and Construct Contract for a new office building in Rijswijk, the Netherlands
The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has
38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Republic of Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6.700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
International open invitation to tender with discretionary award of contract.
All consultancy services related to Contract Management for monitoring and controlling a Design and Construct Contract for a new office building in Rijswijk, the Netherlands. The new office building is to replace one of the EPO's existing office buildings and, in addition to house staff currently accommodated in leased buildings in the vicinity of the EPO premises in Rijswijk.
The new office building will contain mainly offices (approx. 1.750 workplaces), meeting and training rooms, catering facilities (complement to the existing facilities) and ancillary rooms. As a reference, the overall extent of the building is expected to be approx. 70.000 sq.m. Gross Floor Area (GFA).
The new building and its construction shall be organised in such a way that no decant accommodation shall be needed during the realisation period: the site and existing buildings shall remain fully operational during the entire process. The existing Main building shall be demolished only after relocating staff into the new office building.
The contractor in charge of the Design and Construct Contract has to perform the following global tasks:
The contract method applied is the 'system oriented contract management' which requires from the contractor of the Design and Construct Contract Project and Quality Management according to a fully operational and certified quality management system.
The Contract Management aims to support the EPO on a day to day basis to ensure a proper performance of the Contractor in charge of the Design and Construct Contract and to enable the EPO to react and decide on deviations from the Design and Construct Contract in due time. This results in at least the following activities:
Payment will be made in instalments according to an agreed payment scheme following the progress of the works.
European Patent Office
Branch Office in Rijswijk
NL-2288 EE Rijswijk (ZH)
Based on the current provisional time schedule, the Contract Management Contract is expected to be awarded in April 2013. Currently the following indicative milestones apply:
In advance of the award of the Contract Management Contract the final Contract Management Plan is expected to be commissioned in January 2013
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
European Patent Office
Central Procurement The Hague (Log No 2012/0595/Tp)
NL- 2288 EE Rijswijk, the Netherlands
30 November 2012, 12.00 hrs (CET)
12 December 2012, 12.00 hrs (CET)
9 January 2013, 12.00 hrs (CET)
The bid shall be sent to:
European Patent Office
Central Procurement D4.8.2 (Log No 2012/0595/Tp)
NL- 2288 EE Rijswijk (ZH)
English. The Procurement Documents will be available in English only. Bids shall be submitted in English.
If several bidders submit a joint bid, one must be designated as prime contractor responsible for the performance of all obligations under the contract.
See Procurement Documents: information as in Annex 1 of the General Conditions of Tender
(Part I of the Procurement Documents). Customer and bank references.
Six months as from the final date of receipt of the bids indicated in point 6(d).
The minimum requirements for the Consultant are the following:
If one of the listed minimum criterias are not fulfilled the EPO reserves the right to exclude the bid without any further evaluation.
The contract shall be awarded to the bidder whose bid is to be preferred having regards to the bidder's ability to meet the EPO's needs and requirements, to be measured primarily by:
Due account will be taken of compliance with the Procurement Documents.
Part of the assessment will be a presentation on 29 and 30 January 2013 by a limited number of bidders. Based on a short-list of maximum 3 bidders - to be established by the EPO after the final date of receipt of the bids indicated in point 6(d) - the bidders' proposed project teams will have the opportunity to:
to the EPO during a 1,5 hour session at the EPO's premises in Rijswijk, the Netherlands. The organisation of this presentation will be left to the discretion of the bidder. The EPO will not reimburse any cost incurred by the bidder for providing the presentation.
Contract award is expected to take place in April 2013.
The EPO reserves the right not to award a contract.
(CPV code : 74000000-9)