Provision for the Logistic Centre, internal messenger, mailroom, goods entrance, transport, supply store and general support services
The European Patent Organisation (EPO) acting through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, D-80469 Munich, Postal address: EPO, D-80298 Munich.
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Republic of Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna.
Open invitation to tender with discretionary award of contract.
provision for the Logistic Centre, internal messenger, mailroom, goods entrance, transport, , supply store and general support services
Within 30 days of receipt of the correct invoice
The Contractor's staff working in the mailroom, transport and at the goods entrance shall be in possession of all the appropriate licenses and permits which are required for fulfilling this contract, e.g. the operation of the x-ray scanning equipment
European Patent Office
Branch Office, Munich
The contract shall have a basic term of 5 (five) years fix-term starting 01 April 2019.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
European Patent Office
PD48 Central Procurement
Tender No. 2576
Patentlaan 2, NL-2288 EE Rijswijk (ZH), the Netherlands
Procurement Documents will be forwarded upon email request and will be despatched by email.
19 April 2018, 12.00 hrs (C.E.T)
14 May 2018, 12.00 hrs (C.E.T)
30 May 2018, 12.00 hrs (C.E.T)
Bids must be submitted in original and a copy on an electronic data medium (CD-ROM, USB stick),
In case of discrepancies between the original (paper copy) and electronic copy of the bid, the original (paper copy) prevails.
As in point 6(a)
Please submit bids by post only and not by fax or E-Mail. Bids submitted by fax or E-Mail will be excluded.
English; the Procurement Documents will be available in English and German.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the selection questionnaire and any additional questionnaire(s) included in the Procurement Documents.
12 months following the final date for receipt of bids indicated in point 6(d).
The bidder shall meet requirements concerning general and administrative aspects, economic and financial capacity and technical and professional capacity (selection criteria), the main elements of which are the following:
The contract shall be awarded (award criteria) to the bidder whose bid is to be preferred having regard to the bidder's ability to meet the requirements of the EPO to be measured by:
Contract award is expected to take place in 4th Quarter 2018 with expected start of the requested services 1 April 2019.
Individual site visits will be organised on 24 April 2018 at the EPO premises in Munich.
Companies who file a valid bid will be invited for Bid Presentation on 4 and 5 June 2018 at the EPO premises in Munich
The EPO reserves the right not to award the contract