The European Patent Organisation (EPO) acting through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, D-80469 Munich, Postal address: EPO, D-80298 Munich.
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna.
Competitive procedure with negotiation
In the last 7 years ergonomics in the Office were supported by two external part-time ergonomist, one in The Hague, one in Munich. Besides giving professional advice to all internal stakeholders, they were also coordinating ergonomically trained internal staff (ErgoWucs) that have the task to advise their colleagues.
The EPO is now seeking an ergonomics service that continues supporting management in maintaining and improving a high standard of ergonomics and advises and supports staff in making the best use of it. Muscular-skeletal disorders formed the largest diagnose group in staff seen by the occupational health in 2017.
The service will be associated with the Health & Safety department, but has to actively cooperate with all relevant internal stakeholders such as the Patent Granting Process unit and the Corporate Services (Facility Management, IT).
Within 30 (thirty) calendar days of receipt of a correct invoice
Please see the Procurement Documents
Contract duration will be 2 (two) years, with 3 optional extensions of 1 (one) year each at the EPO's discretion.
The ergonomic concept and the implementation of the ergonomic concept
Price of the provided services, price of the concept
Yes, 3 successive stages of negotiation with the possibility to reduce the number of bidders
The contract can be awarded without negotiation or with less than 3 (three) negotiation rounds)
25.06.2018 12:00 CEST
European Patent Office
Tender No. 2018/2599
Please submit requests for clarification in writing, preferably by e-mail.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org ) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.8. Period during which the bidder is bound by his initial/final bid:
Six months following the final date for receipt of bids indicated in the invitation to submit a bid going to preselected bidders
For further information see Procurement Documents
The tender will be conducted in two distinctive phases.
Interested market parties can request Procurement Documents by 26 June 2018 (see 6. (a)) and complete and submit preselection documentation by 09 July 2018. Based on the submitted references, the answers to the EPO’s questions, and the equipment and design proposals, the EPO shall proceed to inviting the approximately five most promising potential bidders for Phase 2.
Based on the evaluation of the preselection documents, the negotiation rounds and the submitted bids, the EPO will proceed to assessment and invite the final contenders to present their bid.
The bid attracting the highest cumulative assessment scores will be proposed for contract award around mid-December 2018. Entry into force of the Agreement is foreseen for approximately on 01. January 2019.
Contrary to the filing of the preselection documents, the bids submitted by preselected bidders in the bidding phase may on no account be filed by e-mail as this is an exclusion ground. Paper bids submitted by postal or courier services need to also contain an electronic version on data carrier.