Published notice: Open invitation to tender no. 2727 (D - Munich)

Framework contract for the purchase of 500 office swivel chairs with armrests, to be supplied on call over a period of 5 years

  1. Awarding Authority:

    The European Patent Organisation (EPO) acting through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, D-80469 Munich, Postal address: EPO, D-80298 Munich.

    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

  2. Award procedure:

    International open tender with discretionary award of contract

  3. Description of the contract:

    1. Purpose of the contract:

      Framework contract for the purchase of 500 office swivel chairs with armrests, to be supplied on call over a period of 5 years.

    2. Division into lots:

      • Lot 1: 350 office swivel chairs, Type Giroflex 64-8578
      • Lot 2: 150 office swivel chairs, Type Dauphin @just
    3. Deposits and guarantees required:

      Not applicable

    4. Main terms concerning payment:

      within 30 days of delivery and correct invoicing

    5. Qualifications required by law:

      Not applicable

  4. Place and period of performance:

    1. Place:

      All European Patent Office buildings in Munich

    2. Duration of contract or time limit for delivery or completion of services/work:

      The contract begins upon signature by both parties with a fixed term of 5 years.

  5. Variants:

    Not permitted

  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarification may be requested:

      European Patent Office
      Central Procurement Munich (D 4.8.1)
      Tender No. 2727
      Bob-van-Benthem-Platz 1
      80469 Munich
      Germany
      Fax: +49 89-2399-4145

      Email: mntenderclarifications@epo.org

      The Procurement Documents may be requested by letter, fax or e mail.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      27 April 2018, 12:00 hrs. (CET)

    3. Final date for receipt by the EPO of requests for clarification:

      4 May 2018 12:00 hrs. (CET)
      Queries must be submitted by letter, fax or e-mail.

    4. Final date for receipt of bids/number of copies to be sent:

      25 May 2018 12:00 hrs. (CET)
      bids must be submitted in its original only by post or courier service, not by fax or e mail

    5. Address to which requests for clarification and bids must be sent:

      As in point 6(a), but please note the requirements in point 6(d)

    6. Language or languages in which requests for clarification and bids must be drawn up:

      German
      The Procurement Documents are available in German only.

  7. Legal form of the grouping in the event of a joint bid:

    If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.

  8. Criteria for assessing bidders' know-how, capacity and reliability to fulfil the contract:

    Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.

    Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.

  9. Period during which the bidder is bound by his bid:

    Six months as from final date for receipt of bids specified in point 6(d).

  10. Criteria for the award of contract:

    • Lot 1: Price
    • Lot 2: Price
  11. Other information:

    Contract award is expected to take place in second quarter 2018.

    Shortlisted Bidders may have to provide samples within two weeks. This will be announced separately.

    The costs incurred therefor will not be reimbursed.

    CPV-Code: 39130000-2

    NUTS-Code: DE212

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