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Published notice: International open invitation to tender no. 1301 (D - Munich)

Purchase of 1 150 visitors chairs, over a period from 2008 to no later than 2010

1. Awarding authority:

   European Patent Organisation (EPO), acting through the European Patent Office with its headquarters in D-80469 Munich, Erhardtstrasse 27; postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. It now has 32 member states (Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of member states and staff members is subject to change).

2. Award procedure:

   International open invitation to tender with discretionary award of contract

3. Description of the contract:

   1. Purpose:

      Purchase of 1 150 visitors chairs, over a period from 2008 to no later than 2010

   2. Division into lots:

      Lot 1 (Building A: 250 visitors chairs, type Giroflex Syntop), Lot 2 (Building B: 900 visitors chairs)

   3. Deposits and guarantees required:

      Not applicable

   4. Main terms concerning payment:

      Purchase: within 30 days as from acceptance of the furniture

   5. Qualifications required by law:

      Not applicable

4. Place and period of performance:

   1. Place:

      European Patent Office premises in Munich, such as:

      • Erhardtstrasse 27, 80331 Munich
      • Bayerstrasse 34, 80335 Munich
      • Grasserstrasse 9, 80335 Munich
      • Landsbergerstrasse 30, 80339 Munich
      • and other EPO buildings in Munich

   2. Period:

      Contract to start in 2008 and finish no later than 2010.

5. Variants:

   Not permitted

6. Requests for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarifications of them may be requested:

      European Patent Office
      Procurement department (4.4.4)
      Tender No.: 1301
      Erhardtstrasse 27
      D-80469 Munich
      Postal address:
      EPO,
      D-80298 Munich
      Fax: +49-89-2399-4497
      mntenderclarifications@epo.org
      The Procurement Documents may be requested by letter, fax or e mail.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      03 September 2007, 12.00 hrs (CET)

   3. Final date for receipt by EPO of requests for clarification:

      17 September 2007, 12.00 hrs (CET)
      Queries must be submitted by letter, fax or e mail

   4. Final date for receipt of bids, number of copies to be sent:

      08 October 2007, 12.00 hrs (CET)
      One copy, in addition to the original bid to be marked as such
      Bids must be submitted by letter, not by fax or e mail

   5. Address to which requests for clarification and bids must be sent:

      As in point 6(a)

   6. Language or languages in which requests for clarification and bids must be drawn up:

      English, French or German
      The Procurement Documents will be available in English, French and German.

7. Legal form of consortium in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   See Procurement Documents

9. Period during which the bidder is bound by his bid:

   Twelve months from the final date for receipt of bids indicated in point 6(d).

10. Criteria for the award of contract:

    • Lot 1: Price
    • Lot 2: Price, stability, ergonomics, appearance

    The above order is no indication of the weighting given to each of the criteria.

11. Other information:

    Contract award is expected to take place in the fourth quarter of 2007.