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Published notice: International open invitation to tender no. 1303 (D - Munich)

Purchase and delivery of approximately 70 desk combinations for directors

1. Awarding authority:

   European Patent Organisation (EPO), acting through the European Patent Office with its headquarters in D-80469 Munich, Erhardtstrasse 27; postal address: EPO, D-80298 Munich.
   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. It now has 32 member states (Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office, which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of member states and staff members is subject to change).

2. Award procedure:

   International open invitation to tender with discretionary award of contract

3. Description of the contract:

   1. Purpose:

      Purchase and delivery of approximately 70 desk combinations for directors

   2. Division into lots:

      • Lot 1: Desks and meeting tables
      • Lot 2: Mobile pedestals and sideboards

   3. Deposits and guarantees required:

      Not applicable

   4. Main terms concerning payment:

      Within 30 days of complaint-free delivery and invoicing

   5. Qualifications required by law:

      Not applicable

4. Place and period of performance:

   1. Place:

      The European Patent Office buildings in Munich:

      • "Isar building", Erhardtstrasse 27, 80469 Munich
      • "PschorrHöfe Phases 1 to 4", Bayerstrasse 34, 80335 Munich
      • "PschorrHöfe Phases 5 to 7", Grasserstrasse 2, 80335 Munich
      • "PschorrHöfe Phase 8", Grasserstrasse 9, 80335 Munich
      • "Capitellum", Landsberger Strasse 30, 80339 Munich
      • "Westsite", Landsberger Strasse 187, 80678 Munich

   2. Period:

      The contract starts on the date of its signature by both parties; it ends on 31 December 2010 or when the number of items specified in Annex 3 has been delivered, whichever is earlier.

5. Variants:

   Not permitted 

6. Requests for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarifications of them may be requested:

      European Patent Office
      Central Procurement (Dept. 4.4.4)
      Tender No. 1303
      Erhardtstrasse 27
      D-80469 Munich
      Postal address:
      EPO,
      D-80298 Munich
      Fax: +49-89-2399-4497
      mntenderclarifications@epo.org

      The Procurement Documents may be requested by letter, fax or e mail.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      07.09.2007, 12.00 hrs (CET)

   3. Final date for receipt of bids/number of copies to be sent:

      28.09.2007, 12.00 hrs (CET)
      one original bid (without copies)
      bids must be submitted by letter, not by fax or e mail.

   4. Address to which bids must be sent:

      As in point 6(a)

   5. Language or languages in which bids must be drawn up:

      English, French or German
      The Procurement Documents are available in English, French and German.

7. Legal form of consortium in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   Information from customers and banks

9. Period during which the bidder is bound by his bid:

   Six months as from final date for submitting bids as per point 6(d) above.

10. Criteria for the award of contract:

    Desk stability at all heights; overall ergonomics; compliance with all formaldehyde emissions limits and prescribed DIN standards (especially DIN report No. 147 or comparable). The order of the criteria specified is no indication of the weighting given to each.

11. Other information:

    Contract award is expected to take place in the fourth quarter of 2007.
    Before awarding the contract, the EPO may request selected bidders to provide, free of charge and within fifteen working days, a sample of the furniture as offered and assemble it in the Isar building, Erhardtstrasse 27, 80469 Munich. The EPO's internal procedures may require it to retain specimen furniture for up to ten weeks. This will be at no extra cost to the EPO.