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Published notice: International open invitation to tender no. 1305 (D - Munich)

On-call delivery, for the year 2008 of recycling copying and printing paper meeting German industrial standard DIN EN 12281 ("Paper for copying purposes") or equivalent, for use on all the EPO's copying machines, laser and inkjet printers and mini-offset machines in Munich, The Hague, Berlin and Vienna.

1. Awarding authority:

   The European Patent Organisation (EPO), acting through the European Patent Office with its headquarters at Erhardtstrasse 27, 80469 Munich; postal address: EPO, 80298 Munich, Germany

   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 32 Member States (Austria, Belgium, Bulgaria, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

2. Award procedure:

   public international invitation to tender with discretionary award of contract.

3. Description of the contract:

   1. Purpose:

      On-call delivery, for the year 2008 of recycling copying and printing paper meeting German industrial standard DIN EN 12281 ("Paper for copying purposes") or equivalent, for use on all the EPO's copying machines, laser and inkjet printers and mini-offset machines in Munich, The Hague, Berlin and Vienna.

   2. Division into lots:

      Lot 1 (Munich)

      • 70 million sheets 80 g/m2 white A4 (21 x 29.7 cm, long-grain)
      • 2 million sheets 80 g/m2 white A3 (42 x 29.7 cm, short-grain)
      • 8 million sheets 80 g/m2 green (21 x 29.7 cm, long-grain)

      Lot 2 (The Hague)

      • 60 million sheets 80 g/m2 white A4 (21 x 29.7 cm, long-grain)
      • 5 million sheets 80 g/m2 green (21 x 29.7 cm, long-grain)

      Lot 3 (Berlin)

      • 5 million sheets 80 g/m2 white A4 (21 x 29.7 cm, long-grain)

      Lot 4 (Vienna)

      • 2 million sheets 80 g/m2 white A4 (21 x 29.7 cm, long-grain)

      The lots may be awarded singly or in combination.
      The above quantities are subject to a ±20% margin.

   3. Any deposits and guarantees required:

      Not applicable

   4. Main terms concerning payment:

      Within 30 days following delivery and receipt of invoice in the correct form for each consignment ordered.

   5. Qualifications required by law:

      Not applicable

4. Place and period of performance:

   1. Place:

      Headquarters as in 1.,
      branch in Rijswijk,
      office in Berlin and
      office in Vienna

   2. Period:

      Contract to start on 1.1.2008 and run until 31.12.2008, with possibility of extension to 31.12.2009.

5. Variants:

   Not applicable

6. Requesting the Procurement Documents and submitting bids:

   1. Name and address of department from which the Procurement Documents and clarifications of them may be requested:

      European Patent Office
      Procurement Department
      Tender No. 1305
      Erhardtstrasse 27
      80469 Munich
      Germany
      Fax: +49 89 2399 4497

      E-Mail: mntenderclarifications@epo.org

      Procurement Documents (English, French or German) may be requested by letter, fax or e-mail.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      14 September 2007, 12.00 hrs CET

   3. Final date for receipt of bids:

      04 October 2007, 12.00 hrs CET

   4. Address to which requests for clarification and bids must be sent:

      As in point 6(a).
      Bids must be submitted in writing by mail or courier. Bids submitted by fax or e-mail will be excluded.

   5. Language or languages in which requests for clarification and bids must be drawn up:

      English, French or German.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be nominated as prime contractor responsible for performance of all obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   See 3.1, General Conditions of Tender.

9. Period during which the bidder is bound by his bid:

   Six months following the final date for receipt of bids indicated in point 6(c).

10. Criteria for the award of contract:

    Successful test, price.

11. Other information:

    The Procurement Documents are available in English, French and German.
    In accordance with the Procurement Documents, the EPO has the right to test the paper after the bid is submitted.
    Contract award is expected to take place in December 2007.