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Published notice: International open invitation to tender no. 2007/5079/Tp (D - Munich)

Preventive and repair maintenance of Kodak scanners.

1. Awarding Authority:

   The European Patent Organisation (EPO) through the European Patent Office: Headquarters, Erhardtstrasse 27, D-80469 Munich, Postal address: EPO, D-80298 Munich.

   The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 34 Member States (Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

2. Award procedure:

   International open invitation to tender with discretionary award of contract.

3. Description of the contract:

   1. Purpose of the contract:

      Preventive and repair maintenance of Kodak scanners.

   2. Division into lots:

      Not applicable.

   3. Any deposits and guarantees required:

      Not applicable.

   4. Main terms concerning payment:

      Payments will be made half-yearly in arrears.

   5. Qualifications required by law:

      Not applicable.

4. Place and period of performance:

   1. Place at which the contract is to be performed:

      • Headquarter PschorrHöfe, Bayerstrasse 34, D-80335 Munich, Germany,
        NUTS-CODE DE212
      • Branch office in Rijswijk, Patentlaan 2, 2288EE Rijswijk, Netherlands
        NUTS-CODE NL332
      • Sub-office in Vienna, Rennweg 12, 1030 Vienna (Austria).
        NUTS-CODE AT130

   2. Duration of contract or time limit for delivery or completion of services/work:

      Duration of maintenance contract is 3 years with 2 optional extensions of 1 year each.

5. Variants:

   Not permitted.

6. Requests for the Procurement Documents and receipt of bids:

   1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      Procurement Department, for the attention of
      F.A.O. Mr. M.K.R. Körner (#5079/07Tp)
      Patentlaan 2,
      2288 EE Rijswijk,
      The Netherlands

      P.O. Box 5818, 2280 HV Rijswijk, the Netherlands;
      Fax No. (+31) 70 340 3977

      Procurement Documents will be forwarded upon written or faxed request.

   2. Final date for receipt by the EPO of requests for the Procurement Documents:

      01 February 2008, 12.00 hrs (CET)

   3. Final date for receipt by the EPO of requests for clarification:

      08 February 2008, 12.00 hrs (CET)
      Questions must be submitted by letter or fax.

   4. Final date for receipt of bids/number of copies to be sent:

      22 February 2008, 12.00 hrs (CET)
      two copies, in addition to the original bid to be marked as such.

   5. Address to which the requests for clarification and bids must be sent:

      As in point 6(a).

   6. Language or languages in which requests for clarification and bids must be drawn up:

      English, French or German.
      The Procurement Documents will be available in English.

7. Legal form of the grouping in the event of a joint bid:

   If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.

8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence:

   Customer and bank references

9. Period during which the bidder is bound by his bid:

   Six months following the final date for receipt of bids indicated in point 6(d).

10. Criteria for the award of contract:

    The contract shall be awarded to the bidder whose bid is to be preferred having regard to its ability to meeting best the EPO's needs and requirements. The ability will be measured, in a first instance through the answers provided to the questions asked to the bidders, and in a second instance through the price offer.
    The assessment of the questions will allow among others to put forward:

    • the presence of the bidder (or of the subcontractor) in the EPO's vicinity;
    • the bidder's organizational ability and its flexibility with regard to the services requested by the EPO;
    • the qualification of the staff in charge of the maintenance;
    • bidder's experience with projects of a similar nature.

11. Other information:

    Contract award is expected to take place in the second half of March 2008.