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Guidelines for Examination

 
 
10.2
Language 

The minutes are normally written in the language of the proceedings under Art. 14(3), i.e. the EPO official language in which the application was filed or into which it was translated. The exceptions are set out in Rule 4(6).

Amendments to the text of the description or claims of the application or patent must be recorded in the minutes in the language of the proceedings under Art. 14(3).

Where the exact wording is important, or if the parties so insist, the minutes must record the following, word for word, in the EPO official language actually used by the party or into which his statements were translated, as provided for in Rule 4(6):

(a)
requests of the parties 
(b)
legally relevant statements by parties, witnesses, experts and division members, and 
(c)
tenor of the decision. 

For derogations from the language of proceedings see E-IV, 6.