Rooms equipped for video-conferences are available at all locations. The formalities officer will take care of the room reservation as is the case for traditional oral proceedings.
For oral proceedings, the video-conference rooms should in principle be reserved for at least half a day. For interviews, a starting time and an estimated finishing time should be given.
It is important that the starting time and the video-conference dial-up number are communicated to the applicant by the formalities officer, as at the time arranged it is the applicant who dials the number to establish the video-conference link (the applicant making the request bears the transmission costs).
For interviews, the time at which the booking ends should also be communicated to the applicant.