| Contracting party and service provider | |
| Buyer | Official name: European Patent Organisation Registration number - Postal address: Patentlaan 2 Postcode / Town: 2288 EE Rijswijk NUTS code: NL333 Country: Netherlands Contact point: Procurement and Vendor Management / M.van der Graaf E-mail: [email protected] Telephone: +31 643371145 Legal type of the buyer: International organisation Activity of the contracting authority: Economic affairs Buyer Profile (URL): http://www.epo.org/tenders |
| Group leader: Yes Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers: No Central purchasing body acquiring supplies and/or services intended for other buyers: No |
|
| Procedure | |
| Purpose | |
| Description | Internal identifier: EPO-2026-0003 Title: Logistic Centre Services EPO TH, BPM1967 Description: The scope of the contract is divided in 6 tasks: 1. Logistic support services 2. Supplies 3. Printing services 4. Mail services 5. Administrative tasks 6. Patent file and document management services Nature of the contract: Services |
| Scope of the procurement | |
| Main classification | |
| CPV Code Main Body: 64122000-7 | |
| Place where the procurement for the entire procedure is to take place | Postal address: Patentlaan 2 Postcode / Town: NL-2288 Rijswijk NUTS code: NL333 Country: Netherlands |
| Tendering terms | |
| Basis for the exclusion | Procurement documents |
| Cross-border law | |
| Details of the type of procedure | |
| Type of procedure | Type of procedure: Open tender |
| Additional information | Additional information: Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html
Final date to download the Procurement Documents: 12.06.2026 12:00 Final date for receipt by the EPO of requests for clarification: 18.05.2026 12:00 Questions must be submitted via the Bidding Cockpit. |
| Procurement information (general) | |
| Tendering process | |
| Previous notice on this procedure (prior information, ...) | |
| Conditions of the auction | electronic auction: No |
| Contracting system | Framework agreement: No framework agreement |
| dynamic purchasing system: Not applicable | |
| Tendering terms | |
| Source of selection criteria | Procurement documents |
| Information about late submissions | |
| Reserved contract award | Participation is reserved for organisations that perform public service tasks and comply with other relevant provisions of the legislation: No Participation is reserved for sheltered workshops and economic operators aiming at the social and professional integration of persons with disabilities or disadvantaged persons: No |
| Variants | Variants are permitted: Yes |
| Information about recurrence | |
| Order on regularly recurring services: No Tenderers may submit more than one tender: No |
|
| Requirements for contract execution | |
| Reserved execution of contract | The execution of the contract must take place within the framework of protected employment programmes: No |
| Service conditions | Conditions for the execution of the order: If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid. |
| eInvoice | Electronic invoicing: Yes |
| Requirements | The names and professional qualifications of the staff assigned to perform the contract must be given: Not required |
| Post award process | Electronic ordering will be used: No Electronic payment will be used: No |
| Organisation receiving tenders | |
| Submission info | |
| Deadlines | |
| Deadline for receipt of tenders: 12.06.2026 12:00 | |
| Offer valid until | Duration in months: 6 (from the closing date for the receipt of offers) |
| Submission language | Languages in which tenders or requests to participate may be submitted: ENG |
| Information about public opening | |
| Submission method | Electronic submission allowed: Yes Address for submission (URL): https://epo.ivalua.app/page.aspx/en/rfp/request_browse_public |
| Procurement documents | Access to order documents is restricted. Information about restricted documents can be viewed at (URL): https://epo.ivalua.app/page.aspx/en/rfp/request_browse_public |
| Ad hoc Communication channel | |
| Organisation providing additional information | the abovementioned address |
| Review | |
| Deadlines for review | Information about review deadlines: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html. |
| Review organisation | Official name: See General Conditions of Tender Registration number: -- Internet address (URL): http://www.epo.org/about-us/tenders/general-conditions.html Postal address: not applicable Postcode / Town: -- not applicable NUTS code: NL333 Country: Netherlands E-mail: [email protected] Telephone: +31 6 43371145 |
| Organisation providing review information |
Official name: Procurement and Vendor Management Registration number: --- Postal address: European Patent Office Postcode / Town: 2288 EE Rijswijk NUTS code: NL333 Country: Germany E-mail: [email protected] Telephone: +31 643371145 |
| Procurement information (specific) | |
| Tendering process | |
| Description of the procurement | Description See procurement documents |
| Scope of the procurement | |
| Place of performance | |
| Estimated duration | Start date of01.10.2026 End date of the term: 28.12.2031 |
| Extensions and options | |
| Government Procurement Agreement | The procurement is covered by the Government Procurement Agreement: No |
| Use of EU funds | The procurement is at least partially financed by European Union funds: No |
| Additional information | Additional information: Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT. |
| Tendering terms | |
| Award criteria | Quality criterion Description: Technical, Weighting: 60.00 Price, Description: Price, Weighting: 40.00 |
| Electronic catalog | Electronic catalog: No |