| Contracting party and service provider | |
| Buyer | Official name: European Patent Organisation Registration number - Postal address: Bob-van-Benthem-Platz 1 Postcode / Town: 80469 Munich NUTS code: DE212 Country: Germany Contact point: Procurement and Vendor Management E-mail: [email protected] Telephone: +49 892399-0 Legal type of the buyer: International organisation Activity of the contracting authority: Economic affairs Buyer Profile (URL): http://www.epo.org/tenders |
| Group leader: Yes Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers: No Central purchasing body acquiring supplies and/or services intended for other buyers: No |
|
| Procedure | |
| Purpose | |
| Description | Internal identifier: EPO-2026-0001 Title: 4501_Kitchen Renovation ISAR building EPO Munich Description: Construction works for the refurbishment of the kitchen in the EPO ISAR building, awarded as a single lot to a general contractor (GC). The scope of works includes: -Construction works, including complete demolition (also of components containing hazardous materials), as well as dismantling, removal and disposal of the existing kitchen equipment -Technical building services (HVAC), including sprinkler installations -Technical building services (electrical installations - ELT) -Kitchen equipment, including the kitchen ceiling Nature of the contract: Supplies |
| Scope of the procurement | |
| Main classification | |
| CPV Code Main Body: 44000000-0 | |
| Other CPV code main parts: 39314000-6 Other CPV code main parts: 45310000-3 Other CPV code main parts: 45316000-5 Other CPV code main parts: 45000000-7 |
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| Place where the procurement for the entire procedure is to take place | Postal address: Bob-van-Benthem-Platz 1 Postcode / Town: 80469 Munich NUTS code: DE212 Country: Germany |
| Tendering terms | |
| Basis for the exclusion | Procurement documents |
| Cross-border law | |
| Details of the type of procedure | |
| Type of procedure | Type of procedure: Competitive procedure with negotiation |
| Additional information | Additional information: Only electronic requests to participate and bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html
Please follow the instructions on the pre-selection questionnaire carefully, complete the resulting document and submit it via the Bidding Cockpit. |
| Procurement information (general) | |
| Tendering process | |
| Previous notice on this procedure (prior information, ...) | |
| Conditions of the auction | electronic auction: No |
| Contracting system | Framework agreement: No framework agreement |
| dynamic purchasing system: Not applicable | |
| Tendering terms | |
| Source of selection criteria | Procurement documents |
| Procedure for selecting participants | The procedure is carried out in several consecutive phases, in each phase some participants may be excluded: No Maximum number of applicants to be invited to the second phase of the procedure: 4 Minimum number of applicants to be invited to the second phase of the procedure: 3 |
| Consequences of award | The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations: Yes |
| Information about late submissions | |
| Reserved contract award | Participation is reserved for sheltered workshops and economic operators aiming at the social and professional integration of persons with disabilities or disadvantaged persons: No |
| Variants | Variants are permitted: Yes |
| Information about recurrence | |
| Order on regularly recurring services: No Tenderers may submit more than one tender: No |
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| Requirements for contract execution | |
| Reserved execution of contract | The execution of the contract must take place within the framework of protected employment programmes: No |
| Service conditions | Conditions for the execution of the order: If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid. |
| eInvoice | Electronic invoicing: Yes |
| Requirements | The names and professional qualifications of the staff assigned to perform the contract must be given: Not required |
| Post award process | Electronic ordering will be used: No Electronic payment will be used: No |
| Organisation receiving tenders | |
| Submission info | |
| Deadlines | |
| Estimated date of dispatch of the invitations to submit tenders: 21.05.2026 Deadline for receipt of requests to participate: 18.05.2026 11:00 |
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| Submission language | Languages in which tenders or requests to participate may be submitted: DEU |
| Information about public opening | |
| -not applicable- | |
| Submission method | Electronic submission allowed: Yes Address for submission (URL): https://www.epo.org/NetServer/ |
| Procurement documents | Access to order documents is restricted. Information about restricted documents can be viewed at (URL): https://www.epo.org/NetServer/ |
| Ad hoc Communication channel | |
| Organisation providing additional information | the abovementioned address |
| Review | |
| Deadlines for review | Information about review deadlines: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html. |
| Review organisation | Official name: See General Conditions of Tender Registration number: -- Internet address (URL): http://www.epo.org/about-us/tenders/general-conditions.html Postal address: not applicable Postcode / Town: -- not applicable NUTS code: DE212 Country: Germany E-mail: [email protected] Telephone: +49 892399-0 |
| Organisation providing review information |
Official name: Procurement and Vendor Management Registration number: --- Postal address: European Patent Office Postcode / Town: 80298 Munich NUTS code: DE212 Country: Germany E-mail: [email protected] Telephone: +49 892399-0 |
| Procurement information (specific) | |
| Tendering process | |
| Description of the procurement | Description See procurement documents |
| Scope of the procurement | |
| Place of performance | |
| Estimated duration | Start date of01.12.2026 End date of the term: 31.08.2027 |
| Extensions and options | |
| Government Procurement Agreement | The procurement is covered by the Government Procurement Agreement: No |
| Use of EU funds | The procurement is at least partially financed by European Union funds: No |
| Additional information | Additional information: Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. |
| Tendering terms | |
| Award criteria | Quality criterion Description: Technical, Weighting: 40.00 Price, Description: Price, Weighting: 60.00 |
| Electronic catalog | Electronic catalog: No |