Contract notice

Framework Contract Technical Planning Services EPO-2020-0009





Tender number:EPO-2020-0009
Section I: Contracting authority
I.1) Name and addressesOfficial name: European Patent Organisation

Postal address: Bob-van-Benthem-Platz 1
Postal code / Town: 80469 Munich
Country: Germany
NUTS code: DE212
Contact person: Central Procurement
Telephone: +49 892399-0
E-mail: mntenderclarifications@epo.org
Internet address(es)Main address: (URL) http://www.epo.org/tenders
Address of the buyer profile: (URL) http://www.epo.org/tenders
I.2) Joint procurement  
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at: (URL) http://www.epo.org/tenders
Additional information can be obtained fromthe abovementioned address
Tenders or requests to participate must be submittedelectronically via: (URL) https://www.epo.org/NetServer/
I.4) Type of the contracting authorityEuropean institution/agency or international organisation
I.5) Main activityOther activity: Patents
Section II: Object
II.1) Scope of the procurement  
II.1.1) Title:Framework Contract Technical Planning Services
Reference number: EPO-2020-0009
II.1.2) Main CPV code:71300000
II.1.3) Type of contractServices
II.1.4) Short description:Lot 1: Technical planning electrical installations at EPO Munich
Lot 2: Technical planning heating, air conditioning, sanitary at EPO Munich
Lot 3: Technical planning audio video media installations at EPO Munich
Lot 4: Technical planning audio video media installations at EPO The Hague
II.1.5) Estimated total value  
II.1.6) Information about lotsThis contract is divided into lots: Yes
Tenders may be submitted for: all lots
II.2) Description  
II.2.1) Title:Technical planning electrical installations at EPO Munich
Los-Nr: 1
II.2.2) Additional CPV code(s) Main CPV code: 71300000
II.2.3) Place of performance  
NUTS code:DE212
Main site or place of performance:  
II.2.4) Description of the procurementPlease see procurment documents download for detailed information.
II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing systemStart: 01.11.2020 End: 31.10.2024
This contract is subject to renewal: Yes
1 year renewal option
II.2.9) Information about the limits on the number of candidates to be invited  
II.2.10) Information about variantsVariants will be accepted: No
II.2.11) Information about options:Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
II.2) Description  
II.2.1) Title:Technical planning heating, air conditioning, sanitary at EPO Munich
Los-Nr: 2
II.2.2) Additional CPV code(s) Main CPV code: 71300000
II.2.3) Place of performance  
NUTS code:DE212
Main site or place of performance:  
II.2.4) Description of the procurementPlease see procurment documents download for detailed information.
II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing systemStart: 01.11.2020 End: 31.10.2024
This contract is subject to renewal: Yes
1 year renewal option
II.2.9) Information about the limits on the number of candidates to be invited  
II.2.10) Information about variantsVariants will be accepted: No
II.2.11) Information about options:Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
II.2) Description  
II.2.1) Title:Technical planning audio video media installations at EPO Munich
Los-Nr: 3
II.2.2) Additional CPV code(s) Main CPV code: 71300000
II.2.3) Place of performance  
NUTS code:DE212
Main site or place of performance:  
II.2.4) Description of the procurementPlease see procurment documents download for detailed information.
II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing systemStart: 01.11.2020 End: 31.10.2024
This contract is subject to renewal: Yes
1 year renewal option
II.2.9) Information about the limits on the number of candidates to be invited  
II.2.10) Information about variantsVariants will be accepted: No
II.2.11) Information about options:Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
II.2) Description  
II.2.1) Title:Technical planning audio video media installations at EPO The Hague
Los-Nr: 4
II.2.2) Additional CPV code(s) Main CPV code: 71000000
II.2.3) Place of performance  
NUTS code:NL332
Main site or place of performance:  
II.2.4) Description of the procurementPlease see procurment documents download for detailed information.
II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing systemStart: 01.11.2020 End: 31.10.2024
This contract is subject to renewal: Yes
1 year renewal option
II.2.9) Information about the limits on the number of candidates to be invited  
II.2.10) Information about variantsVariants will be accepted: No
II.2.11) Information about options:Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation  
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersSee pre-selection questions
III.1.2) Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3) Technical and professional abilitySelection criteria as stated in the procurement documents
III.1.5) Information about reserved contracts  
III.2) Conditions related to the contract  
III.2.1) Information about a particular profession (only for service contracts)  
III.2.2) Contract performance conditions:If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
III.2.3) Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description  
IV.1.1) Type of procedureCompetitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system  
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogueRecourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiationThe contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6) Information about electronic auction  
IV.1.8) Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information  
IV.2.1)Previous publication concerning this procedure  
IV.2.2) Time limit for receipt of tenders or requests to participateDate and local time: 13.03.2020 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidatesDate: 20.03.2020
IV.2.4) Languages in which tenders or requests to participate may be submittedDE,
IV.2.6) Minimum time frame during which the tenderer must maintain the tenderTender must be valid until: 31.10.2020
Section VI: Complementary information
VI.1) Information about recurrenceThis is a recurrent procurement: No
VI.2) Information about electronic workflowsElectronic invoicing will be accepted
VI.3) Additional informationOnly electronic requests to participate and bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: http://www.epo.org/about-us/tenders/signatures.html

Please follow the instructions on the pre-selection questionnaire carefully, complete the resulting document and submit it via the Bidding Cockpit.
VI.4) Procedures for review  
VI.4.1) Review bodyOfficial name: See General Conditions of Tender
Postal address: not applicable
Postal code / Town: not applicable
Country: Germany



Internet address: (URL) http://www.epo.org/about-us/tenders/general-conditions
VI.4.2) Body responsible for mediation proceduresOfficial name: not applicable
Postal address: not applicable
Postal code / Town: not applicable
Country: Germany
VI.4.3) Review procedurePrecise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website http://www.epo.org/about-us/tenders/general-conditions.
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Central Procurement
Postal address: European Patent Office
Postal code / Town: 80298 Munich

Country: Germany
VI.5) Date of dispatch of this notice:12.02.2020