Contract notice

Provision of technical consultancy advice and support in the area of IT (Framework Agreement) EPO-2020-0019

Tender number:EPO-2020-0019
Section I: Contracting authority
I.1) Name and addressesOfficial name: European Patent Organisation

Postal address: Patentlaan 2
Postal code / Town: 2288 EE Rijswijk
Country: Netherlands
NUTS code: NL332
Contact person: Central Procurement
Telephone: +31 70340-2040
Internet address(es)Main address: (URL)
Address of the buyer profile: (URL)
I.2) Joint procurement  
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at: (URL)
Additional information can be obtained fromthe abovementioned address
Tenders or requests to participate must be submittedelectronically via: (URL)
I.4) Type of the contracting authorityEuropean institution/agency or international organisation
I.5) Main activityOther activity: Patents
Section II: Object
II.1) Scope of the procurement  
II.1.1) Title:Provision of technical consultancy advice and support in the area of IT (Framework Agreement)
Reference number: EPO-2020-0019
II.1.2) Main CPV code:72000000
II.1.3) Type of contractServices
II.1.4) Short description:Provision of technical consultancy advice and support in the area of IT within a Framework Agreement, e.g. specific technology decision support, best practices advice on the creation or improvement of an application or set of applications, best practices advice on the improvement of infrastructure and continuous integration/delivery setup, practical support for defining the scope of work for request for offers and/or technical conditions for procurements in the IT area, independent review of existing or intended application designs or codes, independent review of existing or intended infrastructure designs.
II.1.5) Estimated total valueValue excluding VAT: 30,000,000.00 EUR
II.1.6) Information about lotsThis contract is divided into lots: No
II.2) Description  
II.2.2) Additional CPV code(s) Main CPV code: 72220000
II.2.3) Place of performance  
NUTS code:NL332
Main site or place of performance:European Patent Organisation - Rijswijk
Central Procurement
Patentlaan 2
NL-2288 Rijswijk
II.2.4) Description of the procurementSee procurement documents
II.2.5) Award criteriaCriteria below
Quality criterion
Name: Technical aspects, Weighting: 100.00

Weighting: 0.00
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 60

This contract is subject to renewal: No
II.2.10) Information about variantsVariants will be accepted: Yes
II.2.11) Information about options:Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation  
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers  
III.1.2) Economic and financial standingList and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required:
III.1.3) Technical and professional abilityList and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required: All technically qualified Bidders will be awarded a Framework Agreement. A threshold of minimum 60 of the technical points must be reached in order to qualify. After contract award, financial and technical evaluation shall take place for future requests for quotation.
III.1.5) Information about reserved contracts  
III.2) Conditions related to the contract  
III.2.1) Information about a particular profession (only for service contracts)  
III.2.2) Contract performance conditions:If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
III.2.3) Information about staff responsible for the performance of the contract  
Section IV: Procedure
IV.1) Description  
IV.1.1) Type of procedureOpen tender
IV.1.3) Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators

In the case of framework agreements, provide justification for any duration exceeding 4 years: Not applicable
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue  
IV.1.6) Information about electronic auction  
IV.1.8) Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information  
IV.2.1)Previous publication concerning this procedure  
IV.2.2) Time limit for receipt of tenders or requests to participateDate and local time: 03.09.2020 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates  
IV.2.4) Languages in which tenders or requests to participate may be submittedEN,
IV.2.6) Minimum time frame during which the tenderer must maintain the tenderTender must be valid until: 02.03.2021
IV.2.7) Conditions for opening of tendersDay: 03.09.2020, Local time: 12:00
Persons authorised to be present at the opening of tenders: No
Section VI: Complementary information
VI.1) Information about recurrenceThis is a recurrent procurement: No
VI.2) Information about electronic workflowsElectronic invoicing will be accepted
VI.3) Additional informationOnly electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website:

Final date to download the Procurement Documents:
02.09.2020 23:30

Final date for receipt by the EPO of requests for clarification:
16.07.2020 12:00
Questions must be submitted via the Bidding Cockpit.
VI.4) Procedures for review  
VI.4.1) Review bodyOfficial name: See General Conditions of Tender
Postal address: not applicable
Postal code / Town: not applicable
Country: Netherlands

Internet address: (URL)
VI.4.2) Body responsible for mediation proceduresOfficial name: not applicable
Postal address: not applicable
Postal code / Town: not applicable
Country: Netherlands
VI.4.3) Review procedurePrecise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Central Procurement
Postal address: European Patent Office
Postal code / Town: 80298 Munich

Country: Germany
VI.5) Date of dispatch of this notice:25.06.2020