Contract notice

Provision of deep indexing of patent documents and technical / scientific literature (ALLOYS, SADIQ, CPC) - Framework Agreement EPO-2021-0006





Tender number:EPO-2021-0006
Section I: Contracting authority
I.1) Name and addressesOfficial name: European Patent Organisation

Postal address: Patentlaan 2
Postal code / Town: 2288 EE Rijswijk
Country: Netherlands
NUTS code: NL332
Contact person: Central Procurement
Telephone: +31 70340-2040
E-mail: dhtenderclarifications@epo.org
Internet address(es)Main address: (URL) http://www.epo.org/tenders
Address of the buyer profile: (URL) http://www.epo.org/tenders
I.2) Joint procurement  
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at: (URL) http://www.epo.org/tenders
Additional information can be obtained fromthe abovementioned address
Tenders or requests to participate must be submittedelectronically via: (URL) https://www.epo.org/NetServer/
I.4) Type of the contracting authorityEuropean institution/agency or international organisation
I.5) Main activityOther activity: Patents
Section II: Object
II.1) Scope of the procurement  
II.1.1) Title:Provision of deep indexing of patent documents and technical / scientific literature (ALLOYS, SADIQ, CPC) - Framework Agreement
Reference number: EPO-2021-0006
II.1.2) Main CPV code:72330000
II.1.3) Type of contractServices
II.1.4) Short description:Provision of deep indexing of patent documents and technical/scientific literature in the EPO internal databases in the technical fields ALLOYS and SADIQ (Lot 1) and CPC fields B32B, A6+ and H01L (Lot 2).
The documents to be deep-indexed will mainly be in one of the official languages of the EPO, i.e. English, French or German. They may also be in other languages, including in particular Dutch, Japanese, Korean or Chinese. The Contractor shall be able to perform the deep-indexing to the same quality disregarding the language of the documents to be deep-indexed.
II.1.5) Estimated total value  
II.1.6) Information about lotsThis contract is divided into lots: Yes
Tenders may be submitted for: all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Bidders may submit offers for one or both lots. It is planned to award one contract per lot and both contracts can be awarded to the same Contractor.
II.2) Description  
II.2.1) Title:Lot 1 covering deep-indexing in the fields ALLOYS and SADIQ (Système Automatique d'Indexation Quantifiée)
Los-Nr: 1
II.2.2) Additional CPV code(s) Main CPV code: 72330000
II.2.3) Place of performance  
NUTS code:NL332
Main site or place of performance:At Contractor's premises, unless otherwise stated in the individual Work Package Order(s) placed under the framework agreements.
II.2.4) Description of the procurementProvision of deep indexing of patent documents and technical / scientific literature in the fields ALLOYS and SADIQ (Système Automatique d'Indexation Quantifiée).
II.2.5) Award criteriaCriteria below
Quality criterion
Name: Technical aspects, Weighting: 60.00 Percent


Price
Weighting: 40.00 Percent
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 18


This contract is subject to renewal: Yes
The duration of the framework agreements is 18 months from the commencement date stated in them with two optional extensions of 6 months each at the EPO’s discretion.
II.2.10) Information about variantsVariants will be accepted: Yes
II.2.11) Information about options:Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
II.2) Description  
II.2.1) Title:Lot 2 covering deep-indexing in the CPC fields B32B, A6+ und H01L
Los-Nr: 2
II.2.2) Additional CPV code(s) Main CPV code: 72330000
II.2.3) Place of performance  
NUTS code:NL332
Main site or place of performance:At Contractor's premises, unless otherwise stated in the individual Work Package Order(s) placed under the framework agreements.
II.2.4) Description of the procurementProvision of deep indexing of patent documents and technical / scientific literature in the CPC fields B32B, A6+ and H01L.
II.2.5) Award criteriaCriteria below
Quality criterion
Name: Technical aspects, Weighting: 60.00 Percent


Price
Weighting: 40.00 Percent
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 18


This contract is subject to renewal: Yes
The duration of the framework agreements is 18 months from the commencement date stated in them with two optional extensions of 6 months each at the EPO’s discretion.
II.2.10) Information about variantsVariants will be accepted: Yes
II.2.11) Information about options:Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation  
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersSee selection questions
III.1.2) Economic and financial standingList and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required:
III.1.3) Technical and professional abilityList and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required:
III.1.5) Information about reserved contracts  
III.2) Conditions related to the contract  
III.2.1) Information about a particular profession (only for service contracts)  
III.2.2) Contract performance conditions:If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
III.2.3) Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description  
IV.1.1) Type of procedureOpen tender
IV.1.3) Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue  
IV.1.6) Information about electronic auction  
IV.1.8) Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information  
IV.2.1)Previous publication concerning this procedure  
IV.2.2) Time limit for receipt of tenders or requests to participateDate and local time: 27.05.2021 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates  
IV.2.4) Languages in which tenders or requests to participate may be submittedEN,
IV.2.6) Minimum time frame during which the tenderer must maintain the tenderTender must be valid until: 27.11.2021
IV.2.7) Conditions for opening of tendersDay: 27.05.2021, Local time: 12:00
Persons authorised to be present at the opening of tenders: No
Section VI: Complementary information
VI.1) Information about recurrenceThis is a recurrent procurement: No
VI.2) Information about electronic workflowsElectronic invoicing will be accepted
VI.3) Additional informationOnly electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html

Final date to download the Procurement Documents:
26.05.2021 23:30

Final date for receipt by the EPO of requests for clarification:
22.04.2021 12:00
Questions must be submitted via the Bidding Cockpit.
VI.4) Procedures for review  
VI.4.1) Review bodyOfficial name: See General Conditions of Tender
Postal address: not applicable
Postal code / Town: not applicable
Country: Netherlands



Internet address: (URL) http://www.epo.org/about-us/tenders/general-conditions.html
VI.4.2) Body responsible for mediation proceduresOfficial name: not applicable
Postal address: not applicable
Postal code / Town: not applicable
Country: Netherlands
VI.4.3) Review procedurePrecise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Central Procurement
Postal address: European Patent Office
Postal code / Town: 80298 Munich

Country: Germany
VI.5) Date of dispatch of this notice:01.04.2021