Contract notice

Insurance Brokerage Services for EPO EPO-2021-0019

Tender number:EPO-2021-0019
Section I: Contracting authority
I.1) Name and addressesOfficial name: European Patent Organisation

Postal address: Bob-van-Benthem-Platz 1
Postal code / Town: 80469 Munich
Contact person: Central Procurement
Telephone: +49 892399-0
Internet address(es)Main address: (URL)
Address of the buyer profile: (URL)
I.2) Communication
Access to the procurement documents is restricted. Further information can be obtained at: (URL)
Offers must be submittedelectronically via: (URL)
Section II: Object
II.1) Scope of the procurement  
II.1.1) Title:Insurance Brokerage Services for EPO
Reference number: EPO-2021-0019
II.1.2) Type of contractServices
II.1.3) Short description:For its various owned and rented office buildings, the EPO held corporate insurance contracts, covering not only, the buildings themselves but also their contents, including artworks, electrical installations, transport liability and excess costs. The insurance broker will conduct, in consultation with the EPO and in line with its internal financial rules, new insurance contracts which should commence on 1st January 2022.
Furthermore, the appointed insurance broker will then handle general insurance matters and advice to EPO on insurance related topics, such as market developments and analysis thereof, in order to monitor EPO insurance contracts and guarantee adjustments.
II.1.4) Estimated total value  
II.1.5) Information about lotsThis contract is divided into lots: No
II.2) Description  
II.2.1) Place of performance  
Main site or place of performance:European Patent Organisation - Munich
Central Procurement
Bob-van-Benthem-Platz 1
80469 Munich
II.2.2) Description of the procurementSee procurement documents
II.2.3) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.4) Duration of the contract, framework agreement or dynamic purchasing systemStart: 01.01.2022 End: 31.12.2024
This contract is subject to renewal: Yes
Description of renewals: 3 years fixed term with the possibility of extension by 2 times 1 year each, maximum term until 31.12.2026
II.2.5) Additional information:Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation  
III.1.1) Economic and financial standing  
III.2) Conditions related to the contract  
III.2.1) Contract performance conditions:If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
III.2.2) Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description  
IV.1.1) Type of procedureDirect placement following competition
IV.1.2) Information about a framework agreement or a dynamic purchasing system  
IV.2) Administrative information  
IV.2.1) Time limit for receipt of offersDate and local time: 25.06.2021 12:00
IV.2.2) Minimum time frame during which the tenderer must maintain the offerOffer must be valid until: 22.12.2021
Section VI: Complementary information
VI.1) Additional informationOnly electronic bids may be submitted.
VI.2) Procedures for review  
VI.2.1) Review procedurePrecise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are available at the EPO's website ( and are described in the procurement documents.