| Tender number: | EPO-2022-0013 |
| Section I: Contracting authority | |
| I.1) Name and addresses | Official name: European Patent Organisation Postal address: Bob-van-Benthem-Platz 1 Postal code / Town: 80469 Munich Country: Netherlands NUTS code: NL332 Contact person: Central Procurement Telephone: +49 892399-0 E-mail: mntenderclarifications@epo.org |
| Internet address(es) | Main address: (URL) http://www.epo.org/tenders
Address of the buyer profile: (URL) http://www.epo.org/tenders |
| I.2) Joint procurement | |
| I.3) Communication | |
| Access to the procurement documents is restricted. Further information can be obtained at: (URL) http://www.epo.org/tenders | |
| Additional information can be obtained from | the abovementioned address |
| Tenders or requests to participate must be submitted | electronically via: (URL) https://www.epo.org/NetServer/ |
| I.4) Type of the contracting authority | European institution/agency or international organisation |
| I.5) Main activity | Other activity: Patents |
| Section II: Object | |
| II.1) Scope of the procurement | |
| II.1.1) Title: | Technical and Civil Maintenance The Hague Reference number: EPO-2022-0013 |
| II.1.2) Main CPV code: | 50700000 |
| II.1.3) Type of contract | Services |
| II.1.4) Short description: | Operation and maintenance of technical and structural facilities in the following specialist areas: - Electrical installations (high voltage, low voltage, building automation) - Heating, cooling, air conditioning, sanitary - Mechanical Installations - Civil maintenance |
| II.1.5) Estimated total value | |
| II.1.6) Information about lots | This contract is divided into lots: No |
| II.2) Description | |
| II.2.2) Additional CPV code(s) | Main CPV code: |
| II.2.3) Place of performance | |
| NUTS code: | NL332 |
| Main site or place of performance: | European Patent Organisation - Rijswijk Central Procurement Patentlaan 2 NL-2288 Rijswijk Niederlande |
| II.2.4) Description of the procurement | See procurement documents |
| II.2.5) Award criteria | Price is not the only award criterion and all criteria are stated only in the procurement documents |
| II.2.6) Estimated value | |
| II.2.7) Duration of the contract, framework agreement or dynamic purchasing system | Start: 02.01.2024 End: 30.12.2027 This contract is subject to renewal: No |
| II.2.9) Information about the limits on the number of candidates to be invited | Envisaged minimum number: 3 Maximum number: 5 Objective criteria for choosing the limited number of candidates: See attached pre-qualification document |
| II.2.10) Information about variants | Variants will be accepted: No |
| II.2.11) Information about options: | Options: No |
| II.2.12) Information about electronic catalogues | |
| II.2.13) Information about European Union funds | The procurement is related to a project and/or programme financed by European Union funds: No |
| II.2.14) Additional information: | Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. |
| Section III: Legal, economic, financial and technical information | |
| III.1) Conditions for participation | |
| III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers | See pre-selection questions |
| III.1.2) Economic and financial standing | List and brief description of selection criteria: See procurement documents Minimum level(s) of standards possibly required: See procurement documents |
| III.1.3) Technical and professional ability | List and brief description of selection criteria: See procurement documents Minimum level(s) of standards possibly required: See procurement documents |
| III.1.5) Information about reserved contracts | |
| III.2) Conditions related to the contract | |
| III.2.1) Information about a particular profession (only for service contracts) | |
| III.2.2) Contract performance conditions: | If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid. |
| III.2.3) Information about staff responsible for the performance of the contract | Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract |
| Section IV: Procedure | |
| IV.1) Description | |
| IV.1.1) Type of procedure | Competitive procedure with negotiation |
| IV.1.3) Information about a framework agreement or a dynamic purchasing system | |
| IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue | |
| IV.1.5) Information about negotiation | |
| IV.1.6) Information about electronic auction | |
| IV.1.8) Information about the Government Procurement Agreement (GPA) | The procurement is covered by the Government Procurement Agreement: No |
| IV.2) Administrative information | |
| IV.2.1)Previous publication concerning this procedure | |
| IV.2.2) Time limit for receipt of tenders or requests to participate | Date and local time: 31.05.2022 12:00 |
| IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates | Date: 30.06.2022 |
| IV.2.4) Languages in which tenders or requests to participate may be submitted | EN, |
| IV.2.6) Minimum time frame during which the tenderer must maintain the tender | Tender must be valid until: 10.04.2023 |
| Section VI: Complementary information | |
| VI.1) Information about recurrence | This is a recurrent procurement: No |
| VI.2) Information about electronic workflows | Electronic invoicing will be accepted |
| VI.3) Additional information | Only electronic requests to participate and bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html
Please follow the instructions on the pre-selection questionnaire carefully, complete the resulting document and submit it via the Bidding Cockpit. |
| VI.4) Procedures for review | |
| VI.4.1) Review body | Official name: See General Conditions of Tender Postal address: not applicable Postal code / Town: not applicable Country: Netherlands Telephone: +31 643371145 E-mail: mvdgraaf@epo.org Internet address: (URL) http://www.epo.org/about-us/tenders/general-conditions.html |
| VI.4.2) Body responsible for mediation procedures | Official name: not applicable Postal address: not applicable Postal code / Town: not applicable Country: Netherlands |
| VI.4.3) Review procedure | Precise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html. |
| VI.4.4) Service from which information about the review procedure may be obtained |
Official name: Central Procurement Postal address: European Patent Office Postal code / Town: 80298 Munich Country: Germany |
| VI.5) Date of dispatch of this notice: | 29.04.2022 |