Contract notice
Provision of security services for the EPO buildings in The Hague EPO-2023-0013
| Tender number: | EPO-2023-0013 |
| Section I: Contracting authority | |
| I.1) Name and addresses | Official name: European Patent Organisation Postal address: Patentlaan 2 Postal code / Town: 2288 EE Rijswijk Country: Netherlands NUTS code: NL332 Contact person: Procurement and Vendor Management Telephone: +49 892399-4159 E-mail: tenderteam@epo.org |
| Internet address(es) | Main address: (URL) http://www.epo.org/tenders
Address of the buyer profile: (URL) http://www.epo.org/tenders |
| I.2) Joint procurement | |
| I.3) Communication | |
| Access to the procurement documents is restricted. Further information can be obtained at: (URL) http://www.epo.org/tenders | |
| Additional information can be obtained from | the abovementioned address |
| Tenders or requests to participate must be submitted | electronically via: (URL) https://www.epo.org/NetServer/ |
| I.4) Type of the contracting authority | European institution/agency or international organisation |
| I.5) Main activity | Other activity: Patents |
| Section II: Object | |
| II.1) Scope of the procurement | |
| II.1.1) Title: | Provision of security services for the EPO buildings in The Hague Reference number: EPO-2023-0013 |
| II.1.2) Main CPV code: | 79710000 |
| II.1.3) Type of contract | Services |
| II.1.4) Short description: | Security services for the EPO buildings in The Hague |
| II.1.5) Estimated total value | Value excluding VAT: 20,000,000.00 EUR |
| II.1.6) Information about lots | This contract is divided into lots: No |
| II.2) Description | |
| II.2.2) Additional CPV code(s) | Main CPV code: |
| II.2.3) Place of performance | |
| NUTS code: | NL332 |
| Main site or place of performance: | European Patent Organisation - Rijswijk Procurement and Vendor Management Patentlaan 2 NL-2288 Rijswijk Niederlande |
| II.2.4) Description of the procurement | See procurement documents |
| II.2.5) Award criteria | Price is not the only award criterion and all criteria are stated only in the procurement documents |
| II.2.6) Estimated value | Value excluding VAT: 1.00 EUR |
| II.2.7) Duration of the contract, framework agreement or dynamic purchasing system | Duration in months: 24 This contract is subject to renewal: Yes Description of renewals: Can be extended by 3 (three) further periods of 12 (twelve) months each |
| II.2.10) Information about variants | Variants will be accepted: Yes |
| II.2.11) Information about options: | Options: No |
| II.2.12) Information about electronic catalogues | |
| II.2.13) Information about European Union funds | The procurement is related to a project and/or programme financed by European Union funds: No |
| II.2.14) Additional information: | Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT. |
| Section III: Legal, economic, financial and technical information | |
| III.1) Conditions for participation | |
| III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers | See procurement documents |
| III.1.2) Economic and financial standing | List and brief description of selection criteria: See procurement documents Minimum level(s) of standards possibly required: See procurement documents |
| III.1.3) Technical and professional ability | List and brief description of selection criteria: See procurement documents Minimum level(s) of standards possibly required: |
| III.1.5) Information about reserved contracts | |
| III.2) Conditions related to the contract | |
| III.2.1) Information about a particular profession (only for service contracts) | |
| III.2.2) Contract performance conditions: | If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid. |
| III.2.3) Information about staff responsible for the performance of the contract | Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract |
| Section IV: Procedure | |
| IV.1) Description | |
| IV.1.1) Type of procedure | Open tender |
| IV.1.3) Information about a framework agreement or a dynamic purchasing system | |
| IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue | |
| IV.1.6) Information about electronic auction | |
| IV.1.8) Information about the Government Procurement Agreement (GPA) | The procurement is covered by the Government Procurement Agreement: No |
| IV.2) Administrative information | |
| IV.2.1)Previous publication concerning this procedure | |
| IV.2.2) Time limit for receipt of tenders or requests to participate | Date and local time: 01.09.2023 12:00 |
| IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates | |
| IV.2.4) Languages in which tenders or requests to participate may be submitted | EN, |
| IV.2.6) Minimum time frame during which the tenderer must maintain the tender | Tender must be valid until: 01.06.2024 |
| IV.2.7) Conditions for opening of tenders | Day: 01.09.2023, Local time: 12:00 Persons authorised to be present at the opening of tenders: No |
| Section VI: Complementary information | |
| VI.1) Information about recurrence | This is a recurrent procurement: No |
| VI.2) Information about electronic workflows | Electronic invoicing will be accepted |
| VI.3) Additional information | Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html
Final date to download the Procurement Documents: 31.08.2023 23:30 Final date for receipt by the EPO of requests for clarification: 30.06.2023 12:00 Questions must be submitted via the Bidding Cockpit. |
| VI.4) Procedures for review | |
| VI.4.1) Review body | Official name: See General Conditions of Tender Postal address: not applicable Postal code / Town: not applicable Country: Netherlands Internet address: (URL) http://www.epo.org/about-us/tenders/general-conditions.html |
| VI.4.2) Body responsible for mediation procedures | Official name: not applicable Postal address: not applicable Postal code / Town: not applicable Country: Netherlands |
| VI.4.3) Review procedure | Precise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html. |
| VI.4.4) Service from which information about the review procedure may be obtained |
Official name: Procurement and Vendor Management Postal address: European Patent Office Postal code / Town: 80298 Munich Country: Germany |
| VI.5) Date of dispatch of this notice: | 26.05.2023 |