Call for interest no. 2658 (D - Munich)

Disaster recovery services for the European Patent Office, Munich

  1. Awarding authority:

    The European Patent Organisation (EPO) acting through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, D-80469 Munich, Postal address: EPO, D-80298 Munich.

    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).

  2. Nature of the call for interest:

    A tender for the data centre to host the EPO’s Disaster Recovery Infrastructure is expected to be launched later this year.

    In preparation of that tender, the EPO would like to obtain an expression of interest from qualified providers, who may want to participate to the tender, and to make available further information to such providers about this business opportunity in information sessions to be held during the first week of July (03-05.07.2018).

    In this respect, the EPO would like to invite to these information sessions all providers that are capable of fulfilling the following basic requirements and may be interested in bidding:

    1. The Data Centre facility should fulfil the EN 50600 Class 3 norm for redundancy and resilience of its power, cooling and network infrastructures (or Uptime Tier III Standard or equivalent);

    2. The Data Centre operator must be ISO/IEC 27001 certified;

    3. The following further Certifications/Accreditations are desirable: ISO 9001; ISO/IEC 20000-1; EN 50600; ISO 14001 ; EU CoC;

    4. The Data Centre to be offered should be located in the vicinity of Munich

    5. Furthermore the Data Centre should

      1. provide an access controlled cage or computer room, for a minimum of ca. 30 standard racks (at 10kW per Rack), and maximum of ca. 50 racks (at 5kW per rack)
      2. provide a total power capacity of initially ca. 150kW, eventually up to 300kW
      3. be available from the first quarter of 2019.

  3. Information regarding any subsequent award of contract:

    1. Place at which such contract would be performed:


    2. Foreseen duration of such contract:

      Five years.

  4. Procedure for participation in the Call for Interest:

    Interested parties are requested to declare their interest by sending an email to the address below, indicating their interest in the subject matter and any future procurement procedure, together with the completed questionnaire applicable to this Call for Interest.

    Questionnaire (PDF, 10 KB)

    Please note that:
    With their expression of interest, providers are kindly asked to confirm that they can fulfil the mentioned basic requirements and provide the relevant documentation in this respect.

  5. Deadline for participation in the Call for Interest:

    If you wish to participate in this procedure, please submit a request in accordance with point 5 above, using the email, by 22.06.2018, 16 h, mentioning in the subject line “Call for interest Disaster Recovery, nr 2658”.

  6. Further information:

    Please note that the EPO is not bound to take any further action with any party as a result of this call for interest.

    Yours faithfully,

    Iana Teneva,
    Strategic Buyer, Dir. 4.8.
    IT& Automation Area
    European Patent Office

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