Trial tender for supplier familiarization with eTendering (EPO-2019-0015)

Tender number: EPO-2019-0015
Section I: Contracting authority
I.1) Name and addresses Official name: European Patent Organisation

Postal address: Bob-van-Benthem-Platz 1
Postal code / Town: 80469 Munich
Country: Germany
NUTS code: DE212
Contact person: Central Procurement
Telephone: +49 892399-0
Internet address(es) Main address: (URL)
Address of the buyer profile: (URL)
I.2) Joint procurement  
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at: (URL)
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: (URL)
I.4) Type of the contracting authority European institution/agency or international organisation
I.5) Main activity Other activity: Patents
Section II: Object
II.1) Scope of the procurement  
II.1.1) Title: Trial tender for supplier familiarization with eTendering
Reference number: EPO-2019-0015
II.1.2) Main CPV code: 72254000
II.1.3) Type of contract Supplies
II.1.4) Short description: This trial tender is purely to give potential bidders the opportunity to timely check the IT infrastructure needed to submit a bid via the AI BIDDING COCKPIT for the EPO. This trial tender is not legally binding for either party.
II.1.5) Estimated total value  
II.1.6) Information about lots This contract is divided into lots: No
II.2) Description  
II.2.2) Additional CPV code(s) Main CPV code:
II.2.3) Place of performance  
NUTS code: DE212
Main site or place of performance:  
II.2.4) Description of the procurement See procurement documents
II.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in days: 0

This contract is subject to renewal: No
II.2.10) Information about variants Variants will be accepted: No
II.2.11) Information about options: Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation  
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers  
III.1.2) Economic and financial standing List and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required:
III.1.3) Technical and professional ability List and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required:
III.1.5) Information about reserved contracts  
III.2) Conditions related to the contract  
III.2.2) Contract performance conditions: If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
III.2.3) Information about staff responsible for the performance of the contract  
Section IV: Procedure
IV.1) Description  
IV.1.1) Type of procedure Open tender
IV.1.3) Information about a framework agreement or a dynamic purchasing system  
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue  
IV.1.6) Information about electronic auction  
IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information  
IV.2.1)Previous publication concerning this procedure  
IV.2.2) Time limit for receipt of tenders or requests to participate Date and local time: 20.12.2019 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates  
IV.2.4) Languages in which tenders or requests to participate may be submitted EN,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender Tender must be valid until: 20.12.2019
IV.2.7) Conditions for opening of tenders Day: 20.12.2019, Local time: 12:00
Persons authorised to be present at the opening of tenders: No
Section VI: Complementary information
VI.1) Information about recurrence This is a recurrent procurement: No
VI.2) Information about electronic workflows  
VI.3) Additional information Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website:

Final date to download the Procurement Documents:
20.12.2019 11:59

Final date for receipt by the EPO of requests for clarification:
20.12.2019 11:59
Questions must be submitted via the Bidding Cockpit.
VI.4) Procedures for review  
VI.4.1) Review body Official name: See General Conditions of Tender
Postal address: not applicable
Postal code / Town: not applicable
Country: Germany

Internet address: (URL)
VI.4.2) Body responsible for mediation procedures Official name: not applicable
Postal address: not applicable
Postal code / Town: not applicable
Country: Germany
VI.4.3) Review procedure Precise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Central Procurement
Postal address: European Patent Office
Postal code / Town: 80298 Munich

Country: Germany
VI.5) Date of dispatch of this notice: 28.02.2019

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