Software Defined Storage infrastructure and related services (EPO-2019-0060)

Tender number: EPO-2019-0060
Section I: Contracting authority
I.1) Name and addresses Official name: European Patent Organisation

Postal address: Patentlaan 2
Postal code / Town: 2288 EE Rijswijk
Country: Netherlands
NUTS code: NL332
Contact person: Central Procurement
Telephone: +31 70340-2040
Internet address(es) Main address: (URL)
Address of the buyer profile: (URL)
I.2) Joint procurement  
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at: (URL)
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: (URL)
I.4) Type of the contracting authority European institution/agency or international organisation
I.5) Main activity Other activity: Patents
Section II: Object
II.1) Scope of the procurement  
II.1.1) Title: Software Defined Storage infrastructure and related services
Reference number: EPO-2019-0060
II.1.2) Main CPV code: 30233000
II.1.3) Type of contract Supplies
II.1.4) Short description: Provision of software defined storage infrastructure and related services as well as maintenance and support
II.1.5) Estimated total value  
II.1.6) Information about lots This contract is divided into lots: No
II.2) Description  
II.2.2) Additional CPV code(s) Main CPV code:
II.2.3) Place of performance  
NUTS code: NL332
Main site or place of performance: European Patent Organisation - Rijswijk
Central Procurement
Patentlaan 2
NL-2288 Rijswijk
II.2.4) Description of the procurement See procurement documents
II.2.5) Award criteria Criteria below
Quality criterion
Name: Technical, Weighting: 60.00

Weighting: 40.00
II.2.6) Estimated value  
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 36

This contract is subject to renewal: Yes
Description of renewals: The duration of the Agreement may, at the discretion of the EPO, be extended twice with a period of 1 (one) year each
II.2.10) Information about variants Variants will be accepted: Yes
II.2.11) Information about options: Options: No
II.2.12) Information about electronic catalogues  
II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
Questions submitted after the deadline for receipt of requests for clarification (see VI.3) will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation  
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers  
III.1.2) Economic and financial standing List and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required:
III.1.3) Technical and professional ability List and brief description of selection criteria: See procurement documents
Minimum level(s) of standards possibly required:
III.1.5) Information about reserved contracts  
III.2) Conditions related to the contract  
III.2.2) Contract performance conditions: If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
III.2.3) Information about staff responsible for the performance of the contract Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description  
IV.1.1) Type of procedure Open tender
IV.1.3) Information about a framework agreement or a dynamic purchasing system  
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue  
IV.1.6) Information about electronic auction  
IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information  
IV.2.1)Previous publication concerning this procedure  
IV.2.2) Time limit for receipt of tenders or requests to participate Date and local time: 16.12.2019 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates  
IV.2.4) Languages in which tenders or requests to participate may be submitted EN,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender Tender must be valid until: 15.06.2020
IV.2.7) Conditions for opening of tenders Day: 16.12.2019, Local time: 12:00
Persons authorised to be present at the opening of tenders: No
Section VI: Complementary information
VI.1) Information about recurrence This is a recurrent procurement: No
VI.2) Information about electronic workflows Electronic invoicing will be accepted
VI.3) Additional information Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website:

Final date to download the Procurement Documents:
15.12.2019 23:30

Final date for receipt by the EPO of requests for clarification:
19.11.2019 12:00
Questions must be submitted via the Bidding Cockpit.
VI.4) Procedures for review  
VI.4.1) Review body Official name: See General Conditions of Tender
Postal address: not applicable
Postal code / Town: not applicable
Country: Netherlands

Internet address: (URL)
VI.4.2) Body responsible for mediation procedures Official name: not applicable
Postal address: not applicable
Postal code / Town: not applicable
Country: Netherlands
VI.4.3) Review procedure Precise information on deadline(s) for review procedures: Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Central Procurement
Postal address: European Patent Office
Postal code / Town: 80298 Munich

Country: Germany
VI.5) Date of dispatch of this notice: 29.10.2019

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