Published notice: Open invitation to tender no. 2547 (D - Munich)

Provision of services in e-learning activities

  1. Awarding Authority:

    The European Patent Organisation (EPO) acting through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, D-80469 Munich, Postal address: EPO, D-80298 Munich.

    The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna.

  2. Award procedure:

    Open invitation to tender with discretionary award of contract

  3. Description of the contract:

    1. Purpose of the contract:

      Provision of services in e-learning activities

    2. Division into lots:

      • Lot 1: Instructional design and content development
      • Lot 2: Webinars recording and production
      • Lot 3: Dedicated audio/video recording and production
      • Lot 4: Production of e-learning material
    3. Any deposits and guarantees required:

      Not applicable.

    4. Main terms concerning payment:

      Within 30 (thirty) days of receipt of the correct invoice.

    5. Qualifications required by law

      Not applicable.

  4. Place and period of performance:

    1. Place at which the contract is to be performed:

      European Patent Office’s headquarter in Munich

    2. Duration of contract or time limit for delivery or completion of services/work:

      5 years from entry into force of the contract.

  5. Variants:

    Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

  6. Requests for the Procurement Documents and receipt of bids:

    1. Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:

      European Patent Office
      PD48 Central Procurement-Tender No. 2547
      Bob-van-Benthem-Platz 1,
      80469 Munich, Germany


      Procurement Documents will be forwarded upon written or e-mail request.

    2. Final date for receipt by the EPO of requests for the Procurement Documents:

      15.02.2018, 12.00 hrs (CET)

    3. Final date for receipt by the EPO of requests for clarification:

      23.02.2018, 12.00 hrs (CET)
      Questions must be submitted by letter or e-mail.

    4. Final date for receipt of bids/number of copies to be sent:

      09.03.2018, 12.00 hrs (CET)
      Bids must be submitted in signed paper original plus an electronic version of all documents on a data-carrier.

    5. Address to which the requests for clarification and bids must be sent:

      As in point 6(a).
      Please submit requests for qualification in writing, preferably by e-mail.
      Please submit bids by post only and not by e-mail. Bids submitted by or e-mail will be excluded.

    6. Language or languages in which requests for clarification and bids must be drawn up:

      English. The Procurement Documents will be available in English only.

  7. Legal form of the grouping in the event of a joint bid:

    If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.

  8. Criteria for assessing bidders' know-how, capacity and reliability to fulfil the contract:

    Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under ) will not be considered for contract award.

    Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.

  9. Period during which the bidder is bound by his bid:

    Six months following the final date for receipt of bids indicated in point 6(d).

  10. Criteria for the award of contract:

    The contract will be awarded to the bidder whose bid is the most economically advantageous having regard to the bidder's ability to meet the EPO's needs and requirements to be measured by the award criteria for which the relative weightings are as follows:

    For Lot 1 & Lot 2:

    • Financial aspects: 30%
    • Technical aspects: 70%

    For Lot 3 & Lot 4:

    • Financial aspects: 40%
    • Technical aspects: 60%

    The evaluation of the technical aspects will be based on the bidders' responses to the Technical Conditions through their answers to the questionnaire "Award criteria".

  11. Other information:

    Contract award is expected to take place second quarter of 2018.

    Samples of the current e-learning offerings are accessible via

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