Tender portals
Procurement portal
If you have not received an invitation email from the EPO, please email supplier@epo.org. Kindly note that the initial credentials are valid for seven days. After seven days, a new invitation is required.
The invitation email contains a link to the Ivalua platform, where existing suppliers can set a password and then log in to the portal.
If you are not sure if your company is already registered in the EPO’s supplier database, please send a query to supplier@epo.org. We highly encourage new suppliers to register on the portal. For a complete guide to registration, see section 2, “Self-Registration”, in the user guide.
Please provide:
Please also provide at least one of the following identifiers, and ideally all of them:
In a second step please provide your bank account details.
In case of doubt, the procurement portal will indicate which fields have to be filled in.
To enable us to verify the correctness of the data, please attach supporting documents for your commercial register ID (e.g. extract from the commercial register), VAT ID (e.g. document from the tax authorities) and bank account details (e.g. letter from the bank) and, if applicable, an ISO certificate.
Supporting documents can be attached on the Documents & Certs tab on the left side of the screen.
See section 3, “Changing your company information”, in the user guide.
Your company is already registered on the EPO procurement portal. Please contact supplier@epo.org for further instructions.
After registration, you will receive an email confirming that your registration on the EPO procurement portal was successful. You can then log in with your credentials and enter additional data such as your bank details and attach supporting documents.
To enable us to verify the correctness of the data, please attach supporting documents for your commercial register ID (e.g. extract from the commercial register), VAT ID (e.g. document from the tax authorities) and bank account details (e.g. letter from the bank) and, if applicable, an ISO certificate.
A procurement officer from the EPO will review your registration form. Once a business relationship exists (contract or purchase order) your company will be fully onboarded on the portal.
If possible, please attach supporting documentation about the company’s liquidation or other evidence on the Documents & Certs tab. Add a short explanation that the company no longer exists in the Reason for change request section.
At the moment it is only possible to enter and update company master data, your address and contact information. Further functionality will be rolled out in the future.
Yes. Please email supplier@epo.org and a new invitation email will be sent to the new email address.
As your company was previously an EPO supplier we have migrated your company’s master data to the procurement portal. There is no obligation to log in to the portal.
The portal is used to register new suppliers and as a self-service portal for our existing suppliers. In the portal our suppliers can currently update their master data. In future it is planned to expand this portal to the entire purchasing process, including the exchange of documents.
No, the procurement portal and eTendering are two separate platforms.
Your changes have to be verified by an EPO procurement officer. Once they have been confirmed, the feature Request information change will be available again. The Change log tab contains information about the status.
