The FAQs below give an overview of the automatic debiting procedure for fees due in proceedings before the EPO as receiving Office, ISA and IPEA under the PCT.
For more details, please consult the Arrangements for the automatic debiting procedure (AAD) and the related information from the EPO (Annexes A.1 and A.2 to the ADA, supplementary publication 3, OJ EPO 2015).
You can do this via EPO Online Filing, PCT-SAFE, CMS or ePCT, using Form PCT/RO/101, Form PCT/IPEA/401 or PCT-SFD, or via Online Fee Payment in Online services. A separate section in these tools allows you to select automatic debiting as your means of payment.
Automatic debit orders can also be filed on paper, by fax or via web-form filing, using Form PCT/RO/101 or PCT/IPEA/401. In such cases, in the fee calculation sheet annexed to Forms PCT/RO/101 and PCT/IPEA/401 you should tick the box marked "other" in the "mode of payment" section, then write "Automatic debiting" in the free-text field provided. Please note that processing delays may occur if automatic debit orders are filed in this way.
Preferably via Online Fee Payment in Online services (under "Payment plan"), but also via the EPO online filing tools, on paper or by fax. Your notice of revocation must give the number of the PCT application concerned.
There are various possible reasons. Perhaps the application number is not correct, or an automatic debit order may already exist for the application in question. Also, you cannot issue an automatic debit order using this tool until the day after filing the international application (i.e. once its number is available).
Only those for international applications processed by the EPO as Supplementary International Searching Authority; all other fees falling due in the international phase are included.
If on the decisive payment date there are insufficient funds in the deposit account to cover the fee(s) due on that day, the automatic debit is not carried out and the account holder is informed accordingly by post, fax or email.
Where more than one application is affected by the lack of funds, fees are debited in ascending order of application number and only for those applications in respect of which the fees are completely covered by the funds in the account.
If the deposit account is sufficiently replenished to enable each fee to be paid, the EPO debits each fee automatically. The payment is considered to have been made on the date on which the deposit account is duly replenished.
No, not for the time being.
As a general rule, on the last day of the time limit for paying them. There are, however, a few exceptions to this rule, namely:
These fees are considered to have been received on the date of receipt of the request for the service concerned.
For administrative reasons, if the request for a certified copy is submitted before the fees under Rules 14.1, 15.2 and 16.1 PCT have been debited, the administrative fee payable is debited together with those fees. In all other cases it is debited within 7 days as from receipt of the request for the certified copy.
Also for administrative reasons, the fee payable for an additional copy of the documents cited in the ISR or IPER is likewise debited within 7 days as from receipt of the request.
In non-unity cases the EPO will invite you to pay additional international search or preliminary examination fees. Unless you inform the EPO otherwise, it will debit all such fees on the last day of the one-month time limit.
As a courtesy service, EPO will inform you separately that it has issued such an invitation.
Under the payment plan in Online Fee Payment (section Automatic Debit).
The fees that the EPO is going to debit within the next 40 days are listed under the payment plan in Online Fee Payment (section Fees Due).
Your company administrator has not granted you the necessary rights in the system. He can request access under the Administration section of EPO Online Services.
Payment of the fee concerned is considered to have been received on that day.
However, as processing the automatic debit order is likely to take some time, there may be a delay in actually debiting the fee – especially if the order is filed on paper, by fax or by means of web-form filing.
No more fees will be debited automatically as from the date of receipt of your notice of revocation, and the EPO will correct any debits already made.
No, you have to file a separate one for the European phase.
No, you can only do this between 08.00 and 18.00 hrs CET, Monday to Friday.
To terminate the automatic debiting procedure, the party withdrawing from the proceedings must explicitly revoke the automatic debit order, either online or on paper.
You must therefore do that at the same time as you request the transfer of rights.
Agents must not only notify the EPO of their withdrawal; at the same time, they must also explicitly revoke their automatic debit order, either online or on paper.
Yes, simply file an automatic debit order for the EPO proceedings.