Please use the online form.
Please submit a signed written request (see point 2.2 of the Arrangements for deposit accounts (ADA) valid as from 1 October 2019).
To do so, please use the online form and select the option "close".
Please use the online form and select the option "update account details for".
You can access the service as soon as your details have been entered into the Online Fee Payment database and your company's My.epoline administrator has given you access under the "Administration" tab. If you have any problems, you should first contact your company's My.epoline administrator.
To access Online Fee Payment, you must have an EPO deposit account and a smart card. If you want to access your account online, contact us with your name, the name of your company, and the deposit account number(s) concerned. You will then be sent an email confirming that access has been granted. Additionally, your company's My.epoline administrator must grant you access to your deposit account (click "Users" in the "Administration" tab).
An e-learning module is available which provides an explanation of the various functions of the Online Fee Payment service, along with practical exercises. Go to the e-learning section and click on the link to the Online Fee Payment e-learning module.
In addition, you can find help on the documentation page.
As of 1 December 2017, it is only possible to monitor your deposit account online.
Click the Overview tab to view your balance, pending orders and fees due with the automatic debiting procedure (ADP).
Click the Deposit Account tab to view all transactions booked on your account in the last 90 days. Here you can also view all pending orders, i.e. the debit orders that have been submitted but not yet effectively booked.
Please note that debit orders submitted via Central Fee Payment will not appear in the list of pending orders in Online Fee Payment. They will only be visible in the Transactions view and on statements once the fees have been processed. If there are sufficient funds in the account, debit orders submitted via Central Fee Payment on a given day will be visible as booked transactions the following day. This has no effect on the decisive payment date.
Click the Payment Plan tab for an overview of all applications covered by the ADP as well as all fees due within the next 40 days with the ADP.
Click the Account History tab to view all account transactions older than 90 days as well as all statements.
Please note that from April 2022, deposit account management will also be available in Central Fee Payment (minus the ADP overview and payment plan functionalities).
Pending or booked debit orders can be viewed on Transactions page under Deposit account management in Central Fee Payment, which will run in parallel to Online Fee Payment until the latter is decommissioned later in 2022.
The letters XXX before the account holder name mean that the EPO has either closed the account or set it to inactive status. See point 4.3 of the Arrangements for deposit accounts (ADAs).
As a rule, the EPO books debit orders within two to three working days from the day on which the online debit order is submitted. You can view your unprocessed debit orders submitted via Online Fee Payment in the Pending orders view immediately after submitting your debit order online.
If you indicate that fees can be debited from your account when filing an application online, you can view these fees in Pending orders within 30 minutes of filing your application.
However, debit orders submitted via Central Fee Payment will not appear in the list of pending orders in Online Fee Payment.
On 11 September 2021, payment via deposit account was added to Central Fee Payment as a new payment method in addition to payment via credit card and the functionality for preparing bank transfers. Central Fee Payment is planned to completely replace Online Fee Payment in the second half of 2022.
In the meantime, both payment systems are available. However, for technical reasons, it will not be possible to see pending debit orders that were submitted via Central Fee Payment in Online Fee Payment. These pending orders will be visible on the Fee order history page and on the Transactions page under Deposit account management in Central Fee Payment.
Yes. All processed debit orders will be visible under Transactions and on statements in Online Fee Payment.
From April 2022, deposit account management will also be available in Central Fee Payment. Processed debit orders submitted via Online Fee Payment, one of the filing tools or Central Fee Payment will be visible on the Transactions page under Deposit account management in Central Fee Payment.
Payments made by debit order usually take up to three working days to be processed, during which time the EPO's Treasury and Accounting department will book the payment from your deposit account with the date on which the debit order was received. Only then will the payment appear on your account statement.
Yes. All account statements dating back to 1 January 2002 are stored in Online Fee Payment under the "Account History" tab.
Please note that from April 2022, deposit account management will also be available in Central Fee Payment. Account statements will not be generated automatically in Central Fee Payment. You will however be able to use the date filter on the Transactions page under Deposit account management to generate a custom statement for a period of your choice up to a maximum of two years prior to the current calendar date.
As of 1 March 2018 statements will only be available electronically under the "Account History" tab in Online Fee Payment.
Statements are automatically generated every 14 days in Online Fee Payment and thus contain the transactions from either the 1st to the 15th or the 16th to the end of a month. They can be found under the "Account History" tab.
From April 2022, statements will no longer be generated automatically in Central Fee Payment. You will however be able to use the date filter on the Transactions page under Deposit account management to generate your own custom statements for a period of your choice up to a maximum of two years prior to the current calendar date.
Yes. For a period within the last 90 days, click the "Deposit Account" tab and enter the period required. You can download statements in PDF or XML.
For a period more than 90 days ago, click the "Account History" tab and enter the period required. You can download statements in PDF or XML.
From April 2022, you will also be able to create your own statements in Central Fee Payment using the date filter on the Transactions page under Deposit account management. Statements can be generated for a period of your choice up to a maximum of two years prior to the current calendar date, including periods during which there was no activity.
No, it is not possible to replenish accounts online. Deposit accounts can only be replenished by bank transfer to:
3 338 800 00
700 800 00
DE20 7008 0000 0333 8800 00
Please enter the number of the EPO deposit account concerned (eight-digit number starting with 28) in the reference field of the bank transfer, preceded by the word "replenishment" (or "repl", if the payment-reference field is too small) or "deposit". Further information can be found here (see point 4).
Deposit account replenishments received by the EPO will generally be visible in Online Fee Payment on the following day. Click the "Deposit Account" tab and then "Transactions" on the left.
The legal date of payment is the date on which the EPO receives the debit order. This date is then printed on the confirmation of receipt of your online debit order generated by the Online Fee Payment system. If you specify a deferred payment date, the payment date is deemed to be the execution date specified (see also point 5.4.1 of the Arrangements for deposit accounts (ADA) (valid as from 1 October 2019).
In the automatic debiting procedure, fees are deemed to have been paid on the last day of the time limit for payment of those fees.
Note: This is of course subject to there being sufficient money in your account.
In step 2 of the payment procedure, select the fee that you wish to pay, regardless of the amount shown. In step 3 you can then change the fee amount before confirming your payment.
No, it is not possible to cancel a debit order online, unless it is an automatic debit order. Automatic debit orders can be cancelled online via the "Payment Plan" screen.
To cancel an ordinary debit order sent using Online Fee Payment/Online Filing, send us your instructions immediately via our online Fee payment contact form. Please attach a signed request indicating the application number, deposit account number and amount concerned (click on the "Browse" button to upload a .pdf, .doc or .docx file).
Note: Payments may only be cancelled up to midnight on the day on which they were submitted. This also applies to debit orders with a deferred payment date.
No. Payment is subject to sufficient funds being available in the account and can therefore not be confirmed at the time of submission. However, you can get a debit order submission confirmation in PDF or XML. After you have confirmed your payment, click the "PDF" or "Download" button.
Yes. You can get a debit order confirmation in PDF or XML. After you have confirmed your debit order click the "PDF" or "Download" button. (Please also see the section "Batch payments" below for the options for batch payments).
Please make sure you save and/or print the confirmation before you continue. This is your only chance to save/print the confirmation as you cannot access it again later.
No, as you can view and print confirmations online when you submit your debit orders.
As the EPO needs up to ten working days from the day on which the application is filed to complete all formalities, you may not be able to make a payment in Online Fee Payment during this time. Please retry in a few days or use an alternative payment method such as credit card or via a filing tool.
To make a batch payment you need to create an XML file containing the relevant application numbers, payment details, and so on. You can do this by downloading the EPO Online Multipay Tool. Once you have installed the Multipay Tool, you can create an XML file by filling in the relevant fields. Enter the payments you would like to make, and save the data in XML format.
At present, it is still possible to create XML batch payments using the DTD format (batch-payment-v2-00.dtd) in the Multipay Tool. We strongly recommend saving a sample XML batch payment as a template for future use as the Multipay Tool will be decommissioned in September 2022. Please remember that in Central Fee Payment you can also upload batches in CSV format. Read more about XML and CSV file formats for batch payments.
When you have saved your XML file, log on to My.epoline, go to the Online Fee Payment service, select Payment, click Batch Payment, browse for the file, upload it and select Continue. The system will automatically recognise the different fields and calculate the total amount due. You should then confirm the payment.
Yes. For batch payments you can select from three different types of confirmation:
The default is "List confirmation (single pdf)".
During the confirmation procedure, click on "Preferences" and select the desired format. The selected format is saved until you change it again.
Either your smart card has not been linked to your company's deposit account or your company's My.epoline administrator has not given you access within the portal.
Your company's My.epoline administrator has not granted you access to Fee Payment.
Your company's My.epoline administrator has given you only limited access to Fee Payment (to view deposit accounts but not to pay fees).
Contact your company administrator, who will have to give you access to the Payment Plan via the My.epoline Portal "Administration" function.
This could be because
Automatic debit orders can only be cancelled within the EPO's opening hours, which are Monday to Friday, 08.00-18.00 hrs CET.
Log in to Online Fee Payment and select Payment Plan -> New order -> enter application number -> check your order details -> confirm -> download/print PDF confirmation.
No, this is not possible.
Log in to Online Fee Payment and select Payment Plan -> select application number -> revoke order -> check your order details -> confirm -> download/print PDF confirmation.
No, the application will disappear from the list once the debit order has been cancelled, so it can no longer be selected.
If you set up an automatic debit order for a particular application, the application number will appear on the Payment Plan list after about 10 minutes.
If you cancel an automatic debit order, the number will be struck through and will disappear from the Payment Plan list after about 10 minutes.
Yes. Go to "Payment Plan", where you can download an overview in PDF or XML.
Yes, you can. Wait until the application appears on the list and then cancel the order.
Yes, you can. Wait until the application appears on the list and then cancel the order.
This problem is caused by a recent update to Adobe Acrobat which re-enabled "Protected Mode at start-up”. In order to resolve it, disable the option.
You can do this by launching Adobe Reader, selecting ‘Preferences’ from the ‘Edit’ menu, and then selecting ‘Security (Enhanced)’. Untick the box beside ‘Enable Protected Mode at start-up’ to disable.
If the option is already grey or disabled, refer to the following Adobe blog post for the necessary registry or policy settings that need to be changed:
Versions 4, 5, 6.01, 7, 8, 9, 10.1 and 11 of Adobe Acrobat Reader are supported. No other PDF readers or other versions of Acrobat are supported.
Due to technical limitations it is not possible to maintain any selection you made on a different page.