EPO User Day 2026

Online
12.11.2026
English
Free
Image
User Day 2023

Join us for the EPO User Day 2026 to find out more about the EPO’s digital transformation. Get updates on online products and services, attend sessions for SMEs, universities or research organisations, plus gain insights into patent data, innovation and technology trends.

Event details

Registration open
NOV
12
10:00 h - 16:30 h
Online event
NOV
13
10:00 h - 12:50 h
Online event

Programme

Thursday, 12 November 2026

Join us on Day 1 to learn how the move to a paperless environment supports the EPO’s digital transformation, including the role of AI in the patent granting process. You will also receive updates on MyEPO, quality initiatives, the Unitary Patent and the Unified Patent Court (UPC).

Event moderator: Eimer Luck, Key Account Manager, European Patent Office

Plenary sessions 

10.00 hrs 

Welcome to User Day 2026

António Campinos, President, European Patent Office

10.15 hrs 

 

 

 

 

Panel discussion

How Artificial Intelligence (AI) is supporting the EPO and the user community

AI-supported tools are being progressively developed and integrated into the patent granting process at the EPO, in line with the Office’s AI Policy. They support examiners throughout their work, while non-examining staff increasingly benefit from AI-driven efficiency gains in daily activities.
This panel will present the EPO’s human-centric approach to AI, highlight AI-based tools for internal and external use, and outline plans for more intuitive, efficient and user-friendly AI functionalities.

Moderator: Patrick Bodart, Principal Advisor, European Patent Office

Sonia Pérez Díez, Principal Director, European Patent Office
Åsa Ribbe, Principal Director Search & Patent Grant Process Products, European Patent Office
Speaker N.N.

11.00 hrs

Towards a paperless patent granting process in 2027
Legal and practical implications

From 1 April 2027 onwards online filing will be mandatory and electronic notification the standard means of communication. This presentation explains the practical implications of the transition and the legal changes supporting the use of digital services.

Dirk Geivaerts, Director Online User Engagement, European Patent Office
Tobias Irmscher, Head of Department, Patent Filing Process and PCT Affairs, European Patent Office

Parallel breakout sessions 

11.35 hrs

 

Receiving documents electronically from the EPO

From 1 April 2027 onwards electronic notification will be the standard means of communication. This practical session for new users covers how to set up MyEPO Mailbox and start receiving EPO communications electronically.

Roberta Andreatta, Key Account Manager, European Patent Office
Jola Sternal, Key Account Manager, European Patent Office

11.35 hrs

 

Update on the formal requirements of the EP procedure and the implications for online services 

Experts will share best practices for using filing services during the EP procedure, focusing on recent developments and procedural and tool changes that enhance quality. They will also cover the digitalisation of the refunds process.

Moderator: Richard Schiettekatte, Customer Services Expert, European Patent Office

Christina ten Hövel, Key Account Manager and Patent Administration Expert, European Patent Office

12.30 - 14.00 hrs

Break

Plenary sessions  

14.00 hrs

The Unitary Patent and the Unified Patent Court: additional options for applicants

The Unitary Patent and the Unified Patent Court are reshaping patent protection and litigation in Europe. Experts will discuss latest trends, landmark decisions, Patent Mediation and Arbitration Centre (PMAC) services, practical takeaways and early lessons, showing what these developments could mean for users.

Camille-Rémy Bogliolo, Head of Unitary Patent Division, European Patent Office
Stefan Luginbuehl, Head of IP Lab and Patent Law Policy, European Patent Office

14.40 hrs

Quality management in action: from feedback to improved services

Learn how the EPO works with users to turn quality-related business intelligence and feedback into practical service improvements. The session explains how insights are assessed, transformed into actions, and reflected in current quality initiatives, highlighting users’ central role in strengthening the quality of the European patent system.

Gerry van Dooren, Director Quality Management, European Patent Office
Robert Rankin, administrator in Directorate Quality Management, European Patent Office

Parallel breakout sessions

15.30 hrs

 

How to receive PCT electronic communications from the EPO

International applicants and agents in the PCT international phase can receive EPO communications electronically via MyEPO Mailbox with PCT Link, or through WIPO’s ePCT. Examples include the international search report and written opinion. 

This session is an opportunity to learn more about these services and their benefits.

Elke von Brevern, Expert Patent Filing Process and PCT Affairs, European Patent Office
Serge Anni, Key Account Manager, European Patent Office

15.30 hrs

 

The latest developments to MyEPO

Join this session to learn about new MyEPO features that help users work online with the EPO. See how we are improving clarity, reliability and ease of use, while using new technologies and AI to help users find information and manage patent tasks more efficiently.

Kieran Donnelly, Business Partner, European Patent Office
Martin Adu, Key Account Manager, European Patent Office

Friday, 13 November 2026

Join us on Day 2 to explore EPO strategic technologies, best practices in MyEPO services, the Shared Area, SME fee support and the Legal Interactive Platform. Attend sessions on how patents help SMEs, start-ups, universities and public research organisations grow and innovate.

Plenary sessions 

10.00 hrs 

Welcome to Day 2

Eimer Luck, Event Moderator, European Patent Office 

10.05 hrs

Panel discussion

Tech sovereignty for patent users: tracking competition and opportunity

In this session from the EPO Observatory on Patents and Technology, panellists will explain why strategic technologies matter for Europe’s competitiveness and how users can use free EPO tools, including the Data Desk, to explore trends, key applicants, country strengths and opportunities.

Moderator: Victor Arribas Martinez, Stream Leader Diversity and Transformation, European Patent Office

Panellists to be confirmed 

Parallel breakout sessions

10.50 hrs

Best practices in managing user access in MyEPO services

Learn how to manage user rights across your EPO account, MyEPO, Online Filing 2.0, and Central Fee Payment. The session covers information on portfolio and document access, representative profiles, associations and the Representative Area, with practical tips for managing access when colleagues join or leave your company.

Christina ten Hövel, Key Account Manager and Patent Administration Expert, European Patent Office
Gemma Autet Isalt, Key Account Manager, European Patent Office

10.50 hrs

Panel discussion

Why patents matter to micro-entities, SMEs and mid-caps 

From seed funding to scale-up, intellectual property can be a gamechanger for SMEs. Founders and operators share how strategic patent protection has opened doors to investment, partnerships, and sustainable growth.

Moderator:  Peter Albrecht, Principal Advisor User Engagement and SMEs, European Patent Office

Panellists to be confirmed

11.50 hrs

Interacting with examiners through the Shared Area

Informal consultations between examiners and representatives can help improve efficiency and quality in examination. MyEPO’s Shared Area streamlines this interaction, making consultations more efficient and effective. Learn more about the Shared Area and how to use it effectively.

Gareth Lord, Director Patent Granting Process, European Patent Office
Francisco Javier Rubio Sierra, Team Manager Operations, European Patent Office 
Speaker N.N.

11.50 hrs

The EPO’s fee reduction programme and fee assistant for micro-entities and SMEs 

Learn more about cost-saving measures for small entities, the fee assistant, and insights from the EPO fee support scheme.

Vera Burianek, IP Lab Lawyer, European Patent Office

12.20 hrs

Legal Interactive Platform

This practical demonstration of the AI-driven Legal Interactive Platform will provide useful insights into its coverage, usage and limitations, as well as best practices for using this legal search and guidance tool to explore patent law and procedures.

Georgios Flouris, Head of Patent Information Tools, European Patent Office
Kieran Donnelly, Business Partner, European Patent Office

12.20 hrs

Panel discussion

The importance of universities and public research organisations as a breeding ground for start-ups and IP 

Universities and public research organisations are at the heart of the innovation ecosystem. This panel explores how these institutions nurture the next generation of start-ups, turning research breakthroughs into commercially viable ventures backed by robust IP strategies.

Moderator: Peter Albrecht, Principal Advisor User Engagement and SMEs, European Patent Office

Panellists to be confirmed

Plenary sessions  

12.45 hrs

Wrap up

Diego Eguidazu Alonso, Chief Information Officer (CIO), European Patent Office

Speakers and panellists

Speakers and panellists

Event moderator: Eimer Luck
Key Account Manager, European Patent Office
Eimer joined the EPO in 1992 and has extensive experience supporting users of EPO digital tools and services, notably the EPO Mailbox. She later trained the formalities community on patent grant procedures and in July 2022 became a Key Account Manager.


Åsa Ribbe 
Principal Director Search & Patent Grant Process Products, European Patent Office

Åsa joined the EPO in 1997 as a patent examiner in Telecommunications. She has held examiner, team manager, director, and principal director roles across the patent grant process. Since January 2025 she has led Search and Patent Grant Process Products within BIT. She holds an MSc in Engineering Physics.


Camille-Rémy Bogliolo 
Head of Unitary Patent Division, European Patent Office

Camille has led the Unitary Patent Division since the launch of the Unitary Patent in 2023. Previously, he has worked extensively in Patent Cooperation Treaty (PCT) legal matters, first at WIPO between 2001 and 2005, and then at the EPO since 2006. Camille holds a degree from Sciences Po and a Master of Laws from the University of Maastricht.


Christina ten Hövel 
Key Account Manager and Patent Administration Expert, European Patent Office

Since joining the EPO in 2003, Christina has worked as an expert in patent grant procedures and has provided training to internal and external audiences. As a Key Account Manager, since 2015 she has supported EPO users with online tools and services. She has also contributed to various projects, notably the technical implementation of the Unitary Patent.


Diego Eguidazu Alonso
Chief Information Officer (CIO), European Patent Office

Diego has served as CIO of the EPO since May 2019. He has been a key contributor to the digital transformation of the Office, combining his expertise in technology and leadership to steer information management in an ever-evolving digital landscape. He chairs the SACEPO Working Party on ePatent Process, the dedicated user forum accompanying the EPO's efforts in digital transformation.


Dirk Geivaerts
Director Online User Engagement, European Patent Office

Dirk joined the EPO in 2000 as examiner working in Civil Engineering. Throughout his career he has been closely involved with developing and maintaining various key software applications of the EPO. In 2019 he joined BIT and is currently responsible for the Directorate Online User Engagement.


Elke von Brevern 
Expert Patent Filing Process and PCT Affairs, European Patent Office

Elke joined the EPO in 2008 as a formalities officer and later became online filing application manager, working on development and maintenance of PCT-related online filing tools. Since 2015, she has been an expert in the PCT Affairs department, where she coordinates and legally supports the implementation of PCT-related projects at the EPO.


Francisco Javier Rubio Sierra
Team Manager in Operations, European Patent Office

Javier leads a multidisciplinary team of 28 examiners in imaging technologies. He has also contributed to procedural development within the EPO and worked as a qualified European Patent Attorney before joining the EPO.


Gareth Lord 
Director Operations, European Patent Office

As a director of operations, Gareth manages a department of 300 patent professionals and is responsible for the end-to-end patent grant process in the fields of measurements and optics. He started at the EPO as a patent examiner and, in a 35-year career, has also worked in quality management, international and legal affairs, and managing IT projects.


Gemma Autet Isalt
Key Account Manager, European Patent Office

Gemma joined the EPO in 2000. For the past eight years she has worked as a formalities officer in Search and Examination, developing expertise in patent procedures while coaching colleagues. She obtained the EPAC certification in 2025 and joined the Key Account Management team in January 2026.


Georgios Flouris 
Team Manager for Patent Information Tools, European Patent Office.

Georgios leads the team responsible for developing and operating patent information tools that support the EPO’s mission. He focuses on data accessibility, quality and reuse, and has extensive experience delivering digital solutions that enable efficient access to patent data for internal and external users.


Gerry Van Dooren 
Director Quality Management, European Patent Office

Gerry began his career at ESTEC and joined the EPO in 1997, working in antennas and microwaves until 2011. He later held director roles in Audio Video Media, connectors and switches, and Health technologies. He is now responsible for Directorate Quality Management.


Jola Sternal 
Key Account Manager, European Patent Office

Jola joined the EPO in 2007 after starting in the telecoms industry. She spent ten years in the Talent Academy as a training coordinator for examiner academies, then worked as a formalities officer, deepening her patent grant process expertise. Since January 2026 she has been a Key Account Manager.


Kieran Donnelly 
Business Partner, European Patent Office

Kieran is a business partner at the EPO, driving digital transformation through MyEPO services for applicants, opponents and representatives. Since 2014, he has drawn on extensive business and IT consulting experience to modernise workflows and strengthen online user engagement.


Martin Adu 
Key Account Manager, European Patent Office

Martin is a Key Account Manager supporting EPO users with online tools and services. He has previously worked as brand manager, software application manager and a customer support expert. Martin is an experienced trainer who has worked in e-services at the EPO since the early days of online filing software in 2000.


Patrick Bodart 
Principal Advisor to the Chief Operating Officer, European Patent Office

Patrick is Principal Advisor to the COO at the EPO. Since joining as an examiner in 1989 he has held senior management roles across operations and advised on classification, automation, AI, business change, risk management and strategic transformation, including BEST and AI-assisted drafting of oral proceedings minutes.


Peter Albrecht 
Principal Advisor User Engagement and SMEs, European Patent Office

Peter joined the EPO in April 2018 and is currently Principal Advisor User Engagement and SMEs, leading outreach for micro-entities, SMEs, universities and public research organisations. He previously held executive positions in the food and medical technology industries. Peter holds an MSc and an MBA in Technology Management.


Richard Schiettekatte
Customer Services Expert, European Patent Office

Richard joined the EPO in 2003 as an events manager in the Online Services area. He co-ordinates and supports the implementation of activities in both the Key Account Management and Customer Services units.


Robert Rankin 
Administrator in Directorate Quality Management, European Patent Office

Robert is an administrator in Directorate Quality Management. He began his career at the EPO as an examiner, working in the areas of galenics, vaccines and immunology. In his current position, he has undertaken may tasks including quality metrics and analysis, international cooperation, user outreach and communication on quality matters both internally and externally.


Roberta Andreatta 
Key Account Manager, European Patent Office

Roberta joined the EPO in 2001 and has been a Key Account Manager since 2017, primarily covering Italy, Germany and France. In this role she monitors and promotes technical progress in the EPO's online services and supports users in their implementation.


Serge Anni 
Key Account Manager, European Patent Office

Serge joined the EPO in 2007. In his current role, he manages key accounts and provides support for online filing tools, Mailbox, MyEPO, and central fee payments. He also advises on EP, PCT, and unitary patent procedures.


Sonia Pérez Díez 
Principal Director Online User Engagement and IT Cooperation, European Patent Office

Sonia joined the EPO in 2020 as Director of IT Planning, contributing to SP2023 governance and execution. In 2024 she became Director of Online User Engagement, driving MyEPO services under SP2028. Since 2026 she has been Principal Director Online User Engagement and IT Co-operation.


Stefan Luginbuehl
Head of Department, IP Lab - Patent Law Policy, European Patent Office

Stefan works on patent law and litigation matters at European and international level, including fee policy, convergence of practice and the Unitary Patent system. He has contributed to European patent reform, lectures at universities, and authors and edits publications on the European Patent Convention, the Unitary Patent scheme and patent protection in China.


Tobias Irmscher 
Head of Department, Patent Filing Process and PCT Affairs, European Patent Office

Tobias joined the EPO’s legal services in 2006 and has worked on patent law matters for almost fifteen years. Since 2023 he has headed the team responsible for PCT issues and filings matters, dealing with legal questions concerning EPO filing and notification tools.


Vera Burianek 
IP Lab Lawyer, European Patent Office

Vera works on patent law and litigation-related matters, focusing on the EPO’s new fee policy and the Convergence of Practice programme. She studied law and technology in Munich and Berkeley, previously worked as an attorney-at-law in patent litigation and licensing, and regularly contributes to patent law publications.


Victor Arribas Martinez
Stream Leader Diversity and Transformation, European Patent Office

Victor works at the EPO Observatory, the European Patent Office’s hub for patent data, technology trends and engagement with the innovation ecosystem. An economist by training, he leads projects on startups, universities and diversity in science and innovation, helping turn patent data into practical insights and tools supporting innovators, policymakers and researchers.

 

More information