My OLF database is too big. How do I perform housekeeping?

The Server Manager's backup functionalities allow you to back up, restore and clear the complete Online Filing database. We advise that you export sent filings before emptying the database (for instructions on how to do this, see the User guide, Section 13, Server Manager).

The Backup tab displays a list of all the backup files in your default backup directory, indicating the type of database, file name and file date. You can specify the location of the backup directory in Settings.

The export functions in Server Manager apply to the production database only.

Each time you export an application, the Export function creates a new ZIP file and names it according to the application's user reference.
If a ZIP file of the same name already exists in the export folder, e.g. sample_oppo.zip, the following ZIP files will be named sample_oppo_001.zip, sample_oppo_002.zip and so on.
The same applies if two or more applications have the same user reference.

You can opt to export and delete files from the database in a single operation. To do this:

• Select the option Delete items from database after archiving.
• Click the Export button. Do not click Cancel while the Export progress window is still visible. Doing this will delete the selected applications processed up to this point but will not export them.

The applications will be exported and permanently deleted from the database. If you need to have them back in the Online Filing database, use the Import functions in File Manager or Server Manager. Using the Restore function overwrites the whole database and restores it to the state it was in when the backup file was generated – you will lose all applications created since the backup.

Again, for full instructions, see the User guide, Section 13, Server Manager.