Inclusion in the file of any email exchange 

If email is used, it is essential to ensure that the exchange of emails is properly documented in the file. This should be done by noting the email exchange (including data relating to addressee and date) in the minutes and sending them to the applicant for information with no time limit. This ensures that the exchange is included in the public part of the file and that the applicant is aware of this.

Submissions filed by email during an interview or oral proceedings held as a video-conference, including all attachments, should be printed and annexed to the minutes of the oral proceedings (see E‑III, 11.3.2, for details).

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