FAQ - Pan-European Seal Professional Traineeship Programme - for students

What is my first step to be considered for the programme?

The first step is to ensure your university is a member of the PES programme.

If this is the case, keep the programme deadlines in mind and apply with your university. The next step is to apply online with the EPO via the recruitment tool.

Can I apply for more than one EPO Pan-European Seal vacancy at a time?

No. Applying for more than one vacancy is not possible.

Please note that you can only apply to one of the five available vacancies

  • Science and Engineering
  • Human Resources and Business Administration
  • International Relations and Communication
  • Finance and Economics
  • Law

Is there a closing date and time for the applications?

Yes. The application closing date is always specified in the vacancy notice. For the 2022-23 programme, the deadline to submit all applications is 15 March 2022.

The application must be submitted by 23.59 hrs (CET) on the deadline date specified in the vacancy notice. You are encouraged to submit your application well in advance of the deadline to avoid any unforeseen technical issues.

What are the minimum requirements to be eligible for the traineeship programme?

  • your name should be shortlisted by a university that is a member of the Pan-European Seal network,
  • you should be a national of one of the EPO member states or EPO extension states,
  • you should hold a bachelor's/master's degree or be currently enrolled for PhD studies in relevant field,
  • you should have obtained your degree no more than two years prior to the date of application
  • Knowledge of one of the EPO’s working languages (English, French or German) at a minimum level of B1.

What are the EPO official languages and attested levels required?

The EPO’s official languages are English, German and French. You must have knowledge of one of these working languages at a minimum of level of B1 following the Common European Framework of Reference for languages. Knowledge of any other working languages would be considered as an advantage.

What are the necessary documents needed to submit the application?

The application must contain:

  • a motivation letter to apply for the traineeship, including the preferred business area,
  • updated curriculum vitae,
  • Degree/Master diploma or proof of conclusion, indicating the final grade.
    (this can be replaced by a provisional declaration until the final diploma is obtained)

I saved my application but forgot to submit it. Will it be considered?

No. Your application will not be considered unless you submit it via the tool.

How do I know that I have successfully submitted my application?

After you have submitted your application you will receive an email notification confirming the EPO has  successfully received it. If you do not receive this email, please make sure you check your spam folder.

I missed the application deadline. Can I still apply?

No. Once the deadline expires, it is not possible to submit an application and the any applications sent via email to the Pan European Seal mailbox will not be considered.

Will I be notified if I am not selected for the programme?

Yes, you will you will be informed on the selection outcome via email in June 2021 at the latest.

Will there be an interview?

Once applications have been reviewed, a limited number of applicants will be contacted for an interview with a potential tutor. If several tutors express interest in your application, you may be interviewed for a number of traineeship roles.

How will a tutor support me during my traineeship?

The tutor will help you to further develop your skills and to have on-the-job coaching throughout the entire 12-month traineeship period.

What remuneration is offered and what are my tax obligations?

The EPO will pay the trainee EUR 2 000 per month subject to local taxes. No co-funding by other programmes (e.g. Erasmus+, etc.) is foreseen. Any income received from other sources during the course of the traineeship must be declared.

Does the EPO provide accommodation for its trainees?

The EPO does not provide accommodation. Trainees will also be responsible for registering their new residence in the host state in accordance with the relevant national regulations.

Are the travel expenses covered by the Office?

Unless you have been recruited at the location where your traineeship is taking place, you can request a lump-sum subsidy of EUR 250 each way for travel expenses to and from the EPO at the beginning and end of the traineeship.

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