Call for abstracts

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For the attention of patent information centres (PATLIBs)

PATLIB2018 is an occasion for you to:

  • meet with experts from other patent information centres
  • strengthen your contacts with European patent information professionals
  • share experiences and best practices
  • learn from one another by exchanging views and thoughts
  • present successful projects and concepts you have implemented
  • discuss how to reach your clients.

PATLIB2018 is a networking event, so contributions from the PATLIB centres will make up the core content of the conference. Every delegate should leave the conference inspired by new ideas and concepts, and able to apply easily these valuable assets within the environment of the PATLIB where he or she works.

The members of the PATLIB2018 Programme Committee are working hard to ensure that PATLIB2018 corresponds to your needs and expectations. They have identified three main topics which they feel are essential to the daily work of patent information centres and which contribute to the goal of "PATLIBs serving innovation".

Call for abstracts

Topic 1: Designing, tailoring and delivering PATLIB services

Driven by evolutions in technology and changing user demands, PATLIBs need to expand and adapt the services they offer. If you have developed services addressing the particular needs of a specific group of your clients, PATLIB2018 is THE platform to present your approach to your colleagues. Presentations may also cover IP rights other than patents.

Examples of presentations:

  • Have you introduced new IP information services or have you enhanced your search services recently? Let us know what triggered the creation of the service, what the service looks like, which tools you use to offer the service, and what feedback you have received from the customers. You may also present concepts for filtering and presenting your search results.
  • Tell us how you assist with or participate in technology transfer activities. How do you manage the technology transfer from a university to a business environment? Do you help with the drafting of licensing agreements? Can you present specific examples or case studies from your practice?
  • Let us know how you assist SMEs evaluate and value their IP. Which tools do you use? How do you help SMEs understand and interpret the results?
  • How do your IP-related services help start-ups and SMEs to grow? Do you advise them on IP policies and IP strategies? Do you offer "benchmarking" searches to identify the market position of start-ups and SMEs? How do you assist SMEs to integrate IP into their business strategies or business models? Are you involved in IP market place activities or IP insurance schemes?
  • Do you offer services related to counterfeiting, enforcement and piracy of IPRs, and in which way?
  • How do you tackle open innovation issues?Which trends are you observing in this area?Do you deal with non-disclosure agreements (NDAs) or non-circumvention agreements (NCAs)?
  • Do you serve public or governmental institutions, for example by providing them with patent statistics and IP analyses or expert advice, e.g. for a particular region? Are you involved in publicly funded innovation support programmes, for example by evaluating funding requests with regard to intellectual property rights?
  • If you provide services to different target groups, explain how you tailor them, depending on the group and on the specific customer. How do you target different groups and how do they approach you?
  • Have you developed ways of training specific target groups on IP matters (children, students, managers, economists, etc) that are different to the usual seminar type approach?

Topic 2: Promoting PATLIB services

Promoting PATLIBs and their services is a recurrent "hot topic" for the PATLIB community. Social media provide new opportunities. Nevertheless, finding sufficient resources for promotional activities is a challenge for many PATLIBs. The presentation and discussion of smart, resource-saving concepts for PATLIB promotion will certainly attract many conference participants.

Examples of presentations:

  • Which promotional activities have proven to be particularly successful? How do you manage promotional activities with little budget?
  • Have you set up your own webpage? What techniques did you use to ensure that it is as attractive as possible to your target group? How did you make it easy for users to find your webpage and get clear information on the services you offer?
  • What content do you transmit via social media?
  • Do you organise promotional activities collaboratively within your national PATLIB network, for example via a common website? How do you involve other innovation support institutions in the promotion of your centre. Which strategic partners do you work with for promoting your services?
  • Have you introduced new ways of communicating with your clients? How can new technologies facilitate contacts with your customers?
  • How do you identify potential customers for your services?

Topic 3: Creating an environment for success

This topic addresses the institutional set-up and measures which can facilitate PATLIB centres' sustainability and help them to grow. The audience will be interested in how PATLIBs have successfully adapted to a changing environment and economic challenges and how networking can help.

Examples of presentations:

  • How do you enhance your role and visibility within your hosting institution and among other stakeholders?
  • Which initiatives help you to ensure funding for your centre? Do you make use of European (EU) or national funding programmes? How did you introduce paid services?
  • Have you built networks with other organisations and how do you collaborate with them (for example patent attorneys, industry associations, Enterprise Europe Network, etc.)? Do you pursue a task-sharing model within your national PATLIB network and how is this organised?
  • How do you manage your customer relations in practice? Do you use any specific tools?
  • How are you preparing for the impact of new technologies, such as block chain or linked (open) data?

Please read the description of the topics carefully and contact us if anything is unclear (

Who should respond to the call for abstracts?

If you have completed a project, have gathered experience or expertise and are able to share the methodology or approach you chose with the audience, then the Programme Committee would be delighted to receive your abstract. They are also interested in any proposals that discuss the tools you have used or developed, the skills you have hired or acquired and, most importantly, the lessons you have learnt (dos and don'ts), the pitfalls you identified and the benefits you drew.

If some of your projects or activities are still in the planning phase or at an early implementation stage, your abstract is less likely to be selected.

Please also suggest the format you find most suitable to address and present your proposal to the PATLIB audience (plenary presentation, breakout group, etc).


Please use the submission form and send your abstract to the PATLIB2018 Programme Committee member responsible for your country before 12 December 2017.

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