Contact

European qualifiying examination

Examination Secretariat

helpdesk@eqe.org

Telephone enquiries:
(+49 89) 2399 5155

Fax:
(+49-89) 2399 5140

Opening times:
Mon, Wed-Fri 09.00-11.00 hrs
Tue 14.00-15:30 hrs


Postal address:
European Patent Office
European Qualifiying Examination
Examination Secretariat
80298 Munich
Germany

 

FAQ - EQE

EQE online

NEW - 03/2022 - I do not see the flows I am enrolled for. When are they available?

The flows will be made available in WISEflow in the afternoon/evening before the respective exam paper.

NEW - 03/2022 - Can I annotate text in multiple tabs?

It is possible to open the same assignment in multiple tabs. However, the extensive functionalities of the new pdf viewer (annotations, comments, etc.) only work within one tab. You can open the assignment in one tab, annotate and add comments and navigate by clicking in the “Panel“ view in the upper left-hand corner. You can then navigate either via “Thumbnails” view or via the “Outlines” view (if available in the assignment).

How do I contact the support team in case of difficulties during the EQE?

To contact the invigilator, you must use the integrated chat widget that appears in the bottom right-hand corner of the screen once you are in the FLOWlock environment. Do not close the chat before you have received an answer, you can minimise the window with "-".

The invigilator can also contact you via the chat widget.

The chat widget is present in the first tab (editor tab) and remains active when you are on another tab.

If the chat widget is not available and only in emergency cases please call +49 89 2399 5155.

Communication via email will not be dealt with.

Should I use my corporate or my private environment?

Corporate computers and networks often have a strict security policy. In this respect, some candidates have experienced issues with the LockDown Browser (e.g. interruption of flow), with the use of camera and microphone or with the reliability of the network connection used by the LockDown Browser and IP address issues.

To mention some elements to be checked (list non-exhaustive): software rights management; screen or power savers; automatic system or software updates; hardware rights management for camera or microphone; virus scanners; change of IP addresses in corporate networks; firewalls security configurations.

If you experience issues during the mock examinations, which cannot be solved, it is strongly advised to either contact your IT department to solve the issues within your corporate IT Policy or most advisable is to use another (private) computer or network.

Am I allowed to use keyboard shortcuts, special keys combinations, such as Alt+Tab, and touchpad gestures in the LockDown browser?

You are not allowed to use shortcuts (Alt+Tab, Ctrl+P or the like), key combinations and touchpad gestures in the LockDown Browser, except the ones mentioned below. Using shortcuts is seen as an unauthorised action and will result in the LockDown browser to stop your examination.

The following Windows shortcuts are allowed: Ctrl+C, Ctrl+V, Ctrl+Shift+V, Ctrl+F (and the corresponding Mac shortcuts).

Should my screensaver or screen lock be de-activated?

Yes, the screensaver (and any automatic lock after a period of inactivity) should be disabled. If this is not possible, the period should be set to as long as possible. You will have to take this period into account, avoiding that the screensaver or screen lock becomes active, because they can create instability and force the FLOWlock browser to close.

Similarly, power-saving functions should be disabled, such as those which cause the computer to automatically power off, sleep or hibernate.

Do I have access to the legal texts in electronic form?

In the LockDown Browser, you will have access to the EPO legal texts as "external resources" (see mock exams).

You will be able to navigate the EPO legal texts webpage. No other legal texts will be made available online.

When consulting the legal texts, do not download the large pdf documents. Please navigate to the html version and the smaller pdfs only.

. It will be possible to open them

For paper C, will I be able to see my answer to C1 during C2 ?

No, your answer to C1, (and the assignment of C1) will not be available electronically during C2.

However, at the end of C1 you will have access to your answer (from the flow information page – outside the FLOWlock browser). You can download and print it before starting C2.

Since the opposition form has been abolished, how can I provide the required information in my answer?

In this respect, please consult the Notice of the Examination Board.

How will paper C be structured and what do I have to take into account when answering it?

In C1, you will be provided with a letter from a client, prior-art documents, a description of the patent to be opposed and a number of its claims. Within the allotted time, you will be required to draft as much of a notice of opposition as it is possible based on the documents at hand. This first part of the notice of opposition must be handed in at the end of C1.

In C2, you will be provided with one or more additional claims of the same patent. You may also receive further information such as another letter from the client, further prior art and/or supplementary parts of the patent's description. You will be required to draft a second part of the notice of opposition, which will form, together with the first part you already provided, the complete notice of opposition which will be marked. This second part of the notice of opposition must be handed in at the end of C2.

If an attack which is available in C1 is discussed only during the C2, no marks will be awarded to that attack.

What are the system requirements?

To sit the examination, you require the necessary technical equipment as set out in the WISEflow documentation available on the WISEflow website. You should follow the WISEflow recommendations for configuring your environment:

epo-wiseflow.ladesk.com/772936-Lockdown-computer-recommendations

The use of iPads for the EQE is not allowed.

To install and launch the LockDown browser, you will need system administrator rights on the computer.

Where can I sit the online EQE and is anyone else allowed to be in the room with me?

You can sit the online EQE at any suitable location, e.g. your home or workplace. However, no other person is allowed to be in the room with you. Further information will be made available in due course.

Can I sit the EQE in an examination centre?

No, there will not be any examination centres.

How will my identity be checked?

You must hold your ID next to your face in each flow when taking the entry image. You will only be contacted should there be any issues.

Will the papers be made available in the three official languages of the EPO?

All candidates will receive the examination papers in the three official languages of the EPO.

Will I need an internet connection?

Yes, you must ensure a robust and direct internet connection (not through VPN) for the duration of each paper/flow.

We recommend a wired connection, not Wifi.

 

Will it be possible to print the examination papers? When are the printable parts made available?

Candidates will be allowed to print parts of the pre-examination and main examination papers before the start of the respective paper. When it comes to deciding which parts can be printed, consideration will be given to ensuring the confidentiality of the questions while enabling candidates to work comfortably and ergonomically.

The printable documents will be made available shortly before the start of the flow.

How can I copy/paste text from the assignment?

When opening the assignment in a separate tab and in “View” mode, you can directly select text and copy/paste into the text editor.

When in “Annotate” mode you first need to de-activate all annotating functions (highlight etc.) by clicking on the relevant icon in the tool bar.

Will I be allowed to write my answer on paper and scan and upload it afterwards?

No, you will have to type your answers using the editor provided in the LockDown browser. It will not be possible to scan and upload your answers.

Will I be allowed to make notes on paper?

Yes, you will be allowed to make notes on paper, but they cannot form part of your answer.

Registration (Rule 28 IPREE)

Who needs to register?

Candidates who must register:

  • Candidates intending to enrol for the European qualifying examination (EQE) for the first time
  • Candidates, who have applied for the pre- or main examination of the EQE, but were not admitted

Candidates who do not need to register:

  • Candidates, who have already been admitted to the EQE (pre- or main examination)

I am an EPO examiner – do I have to register?

Yes. All candidates have to register (see “Who needs to register?”).
Patent examiners at the EPO must submit a certificate available on the EPO intranet.

EPO examiners cannot be epi student members.

When do I have to register?

Shortly after starting their training, candidates must register.

Candidates’ academic qualifications and professional activities are checked at the start of training and, where appropriate, recognised.

Only candidates duly registered will be able to enrol for the pre-examination. Registration must have been completed at the latest by 15 January of the year in which you intend to enrol for the pre-examination.

When is my registration deemed to be received?

A request for registration will not be deemed to have been filed until all relevant supporting documents have been received.

Which supporting evidence must be provided?

Candidates need to submit the following documents:

  • certified copy of valid ID or passport
  • certified copies of academic qualifications (diploma certificate(s) and transcript of records)
  • certificate of training signed by the trainer and candidate
  • the signed registration summary available at the end of the registration process
  • where applicable, proof of epi student membership
  • any other relevant documentation e.g. concerning remission of the training period

How can I register?

Candidates must register via myEQE.

I am registered. Do I have to enrol for the pre-examination and main examination?

Yes, absolutely. Registration does not replace enrolment for the pre-examination. Candidates have to enrol separately both for the pre-examination and for the main examination.

The specific deadlines for enrolment are published on the EQE website and in the Announcement of the EQE.

How do I know that my registration is being processed?

Candidates will automatically be sent a confirmation of receipt.

Only complete registration requests are deemed to be filed and can be processed. The Examination Secretariat will contact candidates by email if documents are not complete.

How long will processing of my registration request take?

On average, requests will take 4 weeks to process. During the enrolment phase for the pre-examination, registration may take longer.

How do I prove activity according to Article 11(2)(a)ii) REE and to what extent can national patent applications be taken into account?

A list of activities should be uploaded together with your enrolment documents. Please use our example.

The Secretariat may take activities in proceedings relating to national patent applications and national patents into account. However, the majority of a candidate's activities must pertain to European patents or patent applications.

Is Rule 28 of the implementing provisions to the Regulation on the EQE (REE) already in force?

Yes, amended Rule 28 entered into force on 13 February 2017. Candidates may request any previous period of professional activity as defined in Article 11(2) REE to be taken into account without limitation. Registration is free of charge until further decision of the Supervisory Board.

General information

What is considered as professional employment/training? Which kind of interruptions may affect my periods of professional training?

What kind of training is required?

The key criteria for the required training period are that the candidate trains in one of the contracting states to the European Patent Convention under the supervision of one or more persons entered on the list of professional representatives before the EPO (Article 134(1) EPC), as an assistant to that person or those persons, and that in the said period they take part in a wide range of activities pertaining to European patent applications or European patents (see Article 11(2)(a) REE). Whilst most candidates enter into a standard employment contract with the supervising professional representative or the company they work for, an employment contract is not required by the REE.

How does furlough affect a candidate's training situation?

Furlough can affect a candidate's training situation. If furlough interrupts the training period, this must be reported to the Examination Secretariat. If training and the required activities pertaining to it (see above) continue despite furlough, there is no need for any further action.

Who must report a change in the training situation?

The supervising professional representative and the candidate both have an obligation to report any change in the training situation as set out in Article 11(2)(a) REE. They have both agreed to this obligation by signing the training certificate. However, if the change has been reported by one of the two parties, there is no need for any further action by the other party. In case of doubt, both parties should report a change.

What are the possible consequences of an interruption of the training period?

If, due to an interruption of the training period (possibly as a result of furlough), the required overall training period is not completed, the condition for enrolment is not fulfilled and the candidate may not enrol for the examination.

I have recently changed my address/name/nationality. Do I need to inform the secretariat?

Address changes can be made by candidates themselves via myEQE.

For changes of the email address, please inform the Examination Secretariat in writing preferably by email to helpdesk@eqe.org indicating the EQEReg number.

In case of change of name or nationality a certified copy of the supporting document (e.g. marriage certificate or passport) is necessary.

Can the required supporting evidence be certified by a professional representative, and if so, what form should the certification take?

In accordance with Rule 1(3) IPREE it is possible to have supporting evidence certified by a professional representative (Art. 134 EPC). This is usually the quickest and easiest way to have documents certified. The certification should be written on a copy of the document and must include:

  • a statement that the certified copy corresponds with the original
  • the date and place of certification
  • the signature of the professional representative and his/her name in block capitals

How can I pay EQE-related fees?

Fees relating to the EQE may only be paid by credit card or bank transfer. It is not possible to pay the fees by debiting an EPO deposit account.

Candidates are strongly recommended to use a credit card as their method of payment as this will ensure swift payment. Payments by bank transfer are considered to have been made on the date on which the amount of the transfer is actually entered in the bank account held by the EPO (see Article 7 of the Rules relating to Fees).

Candidates are reminded that a bank transfer may take time and it is therefore not recommended as a payment method shortly before the relevant deadline. Late receipt of payment will lead to the application being rejected.

Can I receive an invoice for the fees paid in relation to the EQE?

No, the Examination Secretariat only issues a confirmation of payment. This can only be issued to the candidate and not to any third parties.

What is the latest date that I can withdraw from the EQE and still claim a refund?

Any examination fees paid will be refunded if you inform the Examination Secretariat of your withdrawal until the deadline for refunds as stipulated in the Announcement of the EQE. Fees for registration and enrolment, however, are non-refundable.

If I withdraw after the deadline, can I get a refund if I file a medical certificate?

No, a reimbursement after this date is not possible under any circumstance.

Do I have to be a national of one of the contracting states to register for the EQE?

No, you do not have to be a citizen of one of the contracting states to register for the EQE. However, in order to be included in the list of professional representatives, you must meet the conditions of Article 134 EPC.

How long are my old results valid and is the modular system still relevant?

There is no limitation in time for valid results. It is not necessary to enrol every year to maintain the validity of these results.

The modular system ceased to exist when the new Regulation on the European qualifying examination came into force in 2009. Candidates are free to choose the paper(s) they wish to sit.

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