III. Rules common to all proceedings before the EPO
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C. Oral proceedings

Overview

C. Oral proceedings

You are viewing the 9th edition (2019) of this publication; for the 10th edition (2022) see here

1.Introduction

2.Right to oral proceedings

2.1.Right to oral proceedings in examination, opposition and appeal proceedings
2.1.1Right to oral proceedings even after a Rule 71(3) EPC communication
2.1.2Right to oral proceedings even if no new arguments are presented
2.1.3No right to telephone conversation
2.2.Right to oral proceedings before the Receiving Section

3.Oral proceedings at the instance of the EPO

3.1.Expediency of oral proceedings
3.2.Obligation to attend oral proceedings taking place at the instance of the EPO
3.3.Effects of withdrawal of a request for oral proceedings in case of oral proceedings at the instance of the EPO

4.Request for oral proceedings

4.1.Doubt as to the nature of the request for oral proceedings
4.2.Wording of request
4.2.1Wording constituting a request
4.2.2Wording not constituting a request
4.3.Withdrawal of request for oral proceedings
4.3.1General principle: withdrawal only by virtue of a clearly expressed intention not to proceed with the request
4.3.2Announcing non-attendance
4.3.3Lack of any statement of grounds of appeal followed by lack of response to a notification of the inadmissibility of the appeal
4.4.Further oral proceedings before the same department
4.4.1Same subject of proceedings
4.4.2Not the same subject of proceedings
4.5.Auxiliary request for oral proceedings
4.6.No oral proceedings in spite of unconditional request
4.7.Request for oral proceedings in relation to further prosecution proceedings after remittal
4.8.Request for oral proceedings as a reply to a communication

5.Non-attendance at oral proceedings

5.1.Right to present comments and non-attendance of a party by choice
5.2.Non-attendance of party who filed new claims without amended description before oral proceedings; no reason for postponement of ruling
5.3.Obligation to give notice if not attending oral proceedings

6.Preparation of oral proceedings

6.1.Fixing or changing the date for oral proceedings
6.1.1Legal provisions and notices
6.1.2Request for changing the date of oral proceedings
6.1.3Request or reasons for postponement filed too late
6.1.4Reasons submitted in a request for postponement
a)Serious illness
b)Booked holidays
c)Speaking at a conference
d)Business trips
e)National holiday
f)Newly appointed representative
g)No legal representative appointed
h)Absence of duly represented party or of inventor
i)Postponement because of late receipt of board's communication
j)New evidence or requests
k)Proceedings before a national court
l)Postponement in order to avoid adverse decision of the board
m)Ongoing takeover negotiations between both parties
n)Expected childbirth by the partner of the professional representative
6.1.5Obligation to give reasons why representative cannot be substituted
6.1.6Postponement of the oral hearing at the instigation of the EPO
6.2.Notice of two months in the summons
6.3.Final date for written submissions in the preparation for oral proceedings and late submission of new facts and evidence – Rule 116 EPC
6.3.1Examination and opposition proceedings
6.3.2Appeal proceedings
6.4.Communication under Article 15(1) RPBA 2007
6.4.1Purpose of communication under Article 15(1) RPBA 2007
6.4.2Boards not bound by communication under Article 15(1) RPBA 2007
6.4.3Boards' discretion to send communication under Article 15(1) RPBA 2007
6.5.Location of oral proceedings

7.Conduct of oral proceedings

7.1.Length and structuring of oral proceedings
7.1.1Speaking time during oral proceedings and interruptions by the board
7.1.2Oral proceedings scheduled from the start for more than one day
7.1.3Continuation of oral proceedings beyond the last scheduled day
7.1.4Duration of deliberations
7.2.Excluding the public from oral proceedings
7.3.Oral proceedings held by video-conference
7.4.Computer-generated presentations and other visual aids
7.5.Sound recording
7.6.Handwritten amendments during oral proceedings before the board
7.7.Interpreting in oral proceedings
7.8.Oral submissions by an accompanying person
7.9.Closing the debate
7.10.Minutes of oral proceedings (Rule 124 EPC)
7.10.1Content of minutes
7.10.2No recording of statements for use in subsequent national proceedings
7.10.3Correction of minutes
7.10.4Signing of minutes
7.10.5Refusal to record statement not an infringement of the right to be heard
7.11.Presence of assistants during deliberations of the board

8.Costs

8.1.Apportionment of costs
8.2.Interpreting costs during oral proceedings
New decisions
T 247/20
Catchword/headnote...
T 13/19

It is no more than the usual degree of courtesy owed to a Board of Appeal as a court of final appellate jurisdiction that a party's intention not to attend the oral proceedings or any impediment to attendance is communicated as early as possible (see point 1.3 of the Reasons).

T 492/18

See reasons 2

T 245/18

Der Übung der Beschwerdekammern, einer bei der Großen Beschwerdekammer anhängigen Vorlagefrage in einem parallel gelagerten Fall nicht vorzugreifen, kann nach der im Jahr 2020 novellierten Verfahrensordnung der Beschwerdekammern auch dadurch Rechnung getragen werden, dass am Ende der mündlichen Verhandlung nicht eine Entscheidung verkündet, sondern ein Termin zur Versendung der Entscheidung nach Artikel 15(9) VOBK bestimmt wird, wenn die Entscheidung der GBK bereits in absehbarer Zeit zu erwarten ist. Die Entscheidung kann dann zum festgesetzten Termin als Endentscheidung ergehen, wenn die GBK die mit den Parteien in der mündlichen Verhandlung diskutierte Auffassung der Kammer bestätigt, oder als Zwischenentscheidung, dass erneut in die mündliche Verhandlung einzutreten ist, wenn dies nicht der Fall ist.

T 2320/16

Oral proceedings by videoconference are consistent with the right to oral proceedings pursuant to Article 116 EPC (Reasons, 1)

T 1378/16

Oral proceedings held by videoconference before the Boards of Appeal (see Reasons, point 1).

T 328/16

Zurückweisung eines nach Eröffnung der mündlichen Verhandlung gestellten Antrages auf Aussetzung des als Videokonferenz durchgeführten Termins zur mündlichen Verhandlung und auf Neufestsetzung eines Termins zur mündlichen Verhandlung in physischer Präsenz aller Beteiligten (siehe Punkt 2 der Gründe)

T 1807/15

The following question is referred to the Enlarged Board of Appeal for decision: Is the conduct of oral proceedings in the form of a videoconference compatible with the right to oral proceedings as enshrined in Article 116(1) EPC if not all of the parties to the proceedings have given their consent to the conduct of oral proceedings in the form of a videoconference?

T 1511/15

In a case where the Board has sent more than one summons to oral proceedings, it is normally the summons which was first sent which is "the summons to oral proceedings" within the meaning of Article 25(3) RPBA 2020 (Reasons, point 3.6).

G 2/19

1. Ein Dritter im Sinne von Artikel 115 EPÜ, der gegen die Entscheidung über die Erteilung eines europäischen Patents Beschwerde eingelegt hat, hat keinen Anspruch darauf, dass vor einer Beschwerdekammer des Europäischen Patentamtes mündlich über sein Begehren verhandelt wird, zur Beseitigung vermeintlich undeutlicher Patentansprüche (Artikel 84 EPÜ) des europäischen Patents den erneuten Eintritt in das Prüfungsverfahren anzuordnen. Eine solchermaßen eingelegte Beschwerde entfaltet keine aufschiebende Wirkung.

2. Mündliche Verhandlungen der Beschwerdekammern an deren Standort in Haar verstoßen nicht gegen die Artikel 113 (1) und 116 (1) EPÜ.

OJ Supplementary Publications
Case law 2021
Case law 2020

ABl. EPA 2021, Zusatzpublikation 2
OJ EPO 2021, Supplementary publication 2
JO OEB 2021, Publication supplémentaire 2   

Case law 2019

ABl. EPA 2020, Zusatzpublikation 4
OJ EPO 2020, Supplementary publication 4
JO OEB 2020, Publication supplémentaire 4

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