J 0003/83 (Decisions by Formalities Officers) of 2.11.1983

European Case Law Identifier: ECLI:EP:BA:1983:J000383.19831102
Date of decision: 02 November 1983
Case number: J 0003/83
Application number: -
IPC class: -
Language of proceedings: EN
Download and more information:
Decision text in EN (PDF, 413 KB)
Bibliographic information is available in: EN
Versions: Unpublished
Title of application: -
Applicant name: -
Opponent name: -
Board: 3.1.01
Headnote: -
Relevant legal provisions:
European Patent Convention 1973 Art 21(3)(c)
European Patent Convention 1973 Art 64(3)
European Patent Convention 1973 Art 67
European Patent Convention 1973 Art 122
European Patent Convention 1973 Art 122(6)
European Patent Convention 1973 R 9(3)
European Patent Convention 1973 R 69(2)
European Patent Convention 1973 R 88
Rules of procedure of the Boards of Appeal Art 10
Keywords: Deficiency - allocation of duties - employee entitled (no) - no remittal to first instance - waiving of rights
Substantial procedural violation (yes) - reimbursement of appeal fee (no)
Correction of mistakes after publication - designation of Contracting States - omission
Restitutio - third party rights - rights conferred after publication


Cited decisions:
J 0012/80
J 0003/81
J 0010/82
Citing decisions:
J 0024/03
J 0018/04
T 0764/91
T 0179/92

Summary of Facts and Submissions

I. On 2 May 1979, the appellants filed European patent application No. xxx, which was subsequently published on 12 December 1979 under No. xxx. They claimed priority from a United Kingdom national patent application filed on 31 May 1978 and designated six Contracting States but not Italy. Designation fees for six States were duly paid. Subsequently, by letter dated 18 March 1980, they requested examination of the application and the examination fee was duly paid.

II. By letter dated 13 March 1981 the appellants requested correction of the designations in the application by the addition of Italy. An additional designation fee was paid.

III. By a communication dated 21 January 1982, a Formalities Officer of Directorate-General 2 informed the appellants that the request for correction had been made too late and therefore could not be granted. The additional designation fee would be refunded. The communication stated that the appellants could apply for a decision in the matter in accordance with Rule 69(2) EPC.

IV. By letter dated 16 March 1982 the appellants applied for a decision in accordance with Rule 69(2) EPC.

V. By a decision dated 13 May 1982, the Head of Formalities of Directorate-General 2 issued a decision purporting to reject the request for correction on the ground that it was made too late.

VI. By letter dated 25 May 1982, the appellants filed notice of appeal against the decision, seeking its cancellation. The appeal fee was duly paid.

VII. In their Statement of Grounds of the appeal, filed on 14 September 1982, the appellants contended that the failure to designate Italy had been the result of a mistake, that correction had been sought as soon as possible after the discovery of the mistake and that addition of the designation of Italy would not be against the public interest. As proof of the relevant facts, they referred to a written declaration, made under the English "Statutory Declarations Act 1835", by the appellants' representative, which had been filed with the request for correction of the mistake. They submitted that there was no dispute about the intention to designate Italy or about the making of a mistake. They also contended that it was not against the public interest to allow correction of the mistake after publication of the application. Publication of the list of Designated States with a European patent application gave the public no indication of the States in which rights existed or would exist. That could only be discovered by further searching. Furthermore, the EPC provided, or the Office could impose, conditions that would safeguard the public interest. Reference was made to Articles 122 and 125 EPC.

VIII. By a communication dated 5 May 1983, the Legal Board of Appeal invited observations on the view that the list of Designated States published with a European patent application did provide the public with information on the countries for which a patent might be granted and for which rights under Article 67 EPC might be available. The public was entitled to assume that a patent would not be granted for, and rights under Article 67 EPC would not be available in, States which were not then mentioned. Save in most exceptional circumstances there could be certainty as to the legal position in those States. Article 122 EPC could not apply to the present case, since it did not concern inability to observe a time limit.

IX. On 1 July 1983, the appellants filed observations in reply, submitting that1since correction of designations after publication might be permitted in exceptional circumstances, the present request did not break new ground. The existence of Article 122 EPC indicated that the interest of applicants might outweight the public interest. There was no procedural barrier to correction of the mistake in the present case. Rule 88 EPC gave the Office power to correct mistakes and Article 125 EPC gave the Office the possibility of formulating appropriate procedural principles where there were none in the Convention or the Regulations.

X. On 2 August 1983, by telephone, the Legal Board of Appeal drew the appellants' representative's attention to one fact that it appeared to the Board that the Head of Formalities of Directorate General 2 had given the decision appealed from under Rule 88 EPC and not under Rule 69(2) EPC, and, therefore, that he was not entitled to give it. Nevertheless, the Board could avoid remitting the case to an Examining Division if the appellants were prepared to waive their right to have the case remitted. The appellants' representative agreed to consider the matter and to take instructions from the appellants.

XI. By letter dated 26 September 1983 the appellants' representative notified the Legal Board of Appeal that the appellants were prepared to waive their right to have the case remitted to an Examining Division.

Reasons for the Decision

1. The appeal complies with Articles 106 to 108 and Rule 64 EPC and is, therefore, admissible.

2. By virtue of the provisions of Article 21 (3) (c) EPC, the Legal Board of Appeal is empowered to examine this decision, which purports to be that of an Examining Division entrusted to a Formalities Officer in accordance with Rule 9(3) EPC.

3. In accordance with Rule 9(3) EPC, the President of the European Patent Office may entrust to employees who are not technically or legally qualified examiners the execution of individual duties falling to the Examining Division and involving no technical or legal difficulties. Accordingly, by a Notice of the Vice-President, Directorate-General 2, dated 10 August 1979, supplemented and reprinted in a Notice dated 8 January 1982, (Official Journal EPO 3/1982, 112) the giving of decisions under inter alia Rule 69(2) was entrusted to Formalities Officers of Directorate-General 2. However, the giving of decisions under Rule 88 EPC has never been entrusted to Formalities Officers.

3. The Legal Board of Appeal has previously held in a case similar to the present one (Case No. J10/82, Official Journal EPO 3/1983, 94) that a person making a request under Rule 88 EPC for correction of a designation of States is entitled to have that request dealt with by an Examining Division and not under the procedures of Rule 69 EPC. The principles expressed in paragraphs 4 to 6 of that decision (loc.cit., 96) are applicable to the present case, with one qualification only.

4. In accordance with Article 10, Rules of Procedure of the Boards of Appeal (Official Journal EPO 1/1983, 7) Board shall remit a case to the department of first instance if fundamental deficiencies are apparent in the first instance proceedings, unless special reasons present themselves for doing otherwise.

5. There are fundamental deficiencies in the first instance proceedings in the present case, which mean that the decision should be set aside since it was given by a person who had no power to give it. However, there are also special reasons why the case should not be remitted to the department of first instance. First, the appellants consent to the case being decided on its merits by the Legal Board of Appeal. Secondly, the Board has been given all the appellants' arguments in favour of allowing the request for correction of the mistake.

6. Having read the evidence, the Board is satisfied that the appellants always intended to designate Italy and that the failure to do so was the result of a mistake made in the offices of the appellants' representatives. It is also satisfied that there was no undue delay in applying for correction once it was realised that the mistake had been made.

7. In Case No. J03/81 (Official Journal EPO 3/1982, 100) the Legal Board of Appeal refused a request for correction of designation of States which had not been made until after publication of a European patent application, on the grounds that it was made too late. The Board expressed the view that the general rule must be that such a request must be refused, in the public interest, if it is not made until it is too late to add to the application as published a warning to third parties that the request has been made.

8. The appellants submit that no interest of the public would be damaged by the addition of Italy as a designated State after the publication in the present case. However, the Board adheres to the view expressed in the Communication dated 5 May 1983 that when the public sees the list of Designated States in publication it is entitled to assume that no European patent will be granted for, and no rights under Article 67 EPC will be available in, States not then mentioned, either in the list itself or in a warning notice that an application for correction has been made. The only basis for permitting exceptions in accordance with the existing case law of the Boards of Appeal would be that publication took place prematurely or was erroneous, in either case due to no fault of the applicant or his representative: cf. Case No. J 121£O (Official Journal EPO 5/1981, 143)

9. The appellants' argument that Article 67 EPC cannot provisionally confer protection in a Contracting State not designated in the application as published, although in accordance with the literal text of the Article, ignores the legal effect of a correction made under Rule 88 EPC. On general principles, once such a correction is made, the application must be considered always to have had the corrected text.

10. Furthermore, contrary to the arguments advanced in the appellants' Statement of Grounds of the appeal, Article 122 EPC cannot be used to add designations of States at grant which were not designated on publication. The reason is that Article 122 EPC is designated only to provide a means to re-establish rights lost by non-observance of time-limits. The concept of a time limit within Article 122 EPC, involves a period of time having duration. In a case of designation of States, there is no such period. States must be designated at an instant of time, namely in the request for grant: cf. Article 79(1) EPC.

11. Again, contrary to the submissions of the appellants, the European Patent Office has no power to make a proviso to the grant of a European patent which would be analogous to the provisions of Article 122(6) EPC and protect third parties who had started to use the invention during the period between publication of the European patent application and grant of the patent. The exercise of such a power would be a matter of substantial interference with the sovereign powers of Contracting States over questions of patent infringement and would hence require express authorisation in the EPC: cf. Article 64(3) EPC. The appellants' arguments that the matter is purely one of procedure and could be dealt with under Article 125 EPC, cannot be accepted, therefore.

12. The appellants have failed to establish that the granting of the request for correction under Rule 88 EPC would not be contrary to the public interest. Accordingly, the request must be refused.

13. In the circumstances of the present case, which are that the Legal Board of Appeal has considered the substantive issues in the case and has rejected the request for correction, it is not thought equitable to order reimbursement of the appeal fee notwithstanding the substantial procedural violation by the department of first instance.


For these reasons, it is decided that

1. The decision of the Head of Formalities or Directorate-General 2, dated 13 May 1982, is set aside.

2. The request of the appellants for the correction of the designation of States in respect of European patent application No. xxx is refused.

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